EMMETSBURG COMMUNITY SCHOOL DISTRICT
Annual Meeting & Organizational Meeting
Board of Education
November 18, 2019 Minutes
All motions are unanimous unless otherwise noted.
The Board of Education of Emmetsburg Community School District met in regular session on November 18, 2019 at 5:30pm in the Library.
Present: Kathy Roethler, Rick Brennan, Scott Kibbie, Aaron Dietrich, Jane Hoyman, Ed Meyer
Absent: Dan Chism
Also Present: Darren Hanna, Lisa Chapman, Tracie Christensen, Mike Embrock, Bill Huberty,
Val Morton, Katy Thomsen, Amy Thompson, Darca Saxton, Sara Straw, Trent Teske,
Kelly Josephson, Jill Schany, Andrea Accola-Sabin, Julie Dunlap, Erika Higgins
Jane Hoyman, President, called the regular annual meeting to order at 5:30pm, acknowledged the fact of a quorum.
Approval of Agenda: Brennan moved to approve the agenda. Seconded by Kibbie. Motion carried.
TEACHING & LEARNING
West Elementary Kinder Garden Project-Kindergarten teacher Amy Thompson and one of her students, Maddie Burns, presented a slide show about the Garden Project that they participated in this fall. Many curriculum areas were used in the project including math, reading, communications and science. Financial backers of the program from its inception include the district itself, Farm Credit Services, Iowa State University Extension, Donors Choose and Palo Alto County Gaming & Development Corporation.
Principal Reports-The reports are included in the board packet. The board was directed to read and direct any questions to the principals in their own time.
Approval of Consent Items & Annual Statements: Roethler moved to approve the consent items. Seconded by Meyer. Motion carried. Superintendent Hanna highlighted some points in the Financial Health Analysis submitted for the Annual Report. Certified enrollment numbers are down. This number is used to generate funds for the general fund. Special education deficit was reviewed. Transportation expenses were also discussed. Hanna explained taxing and unspent authorized budget to the board. The district’s day’s cash net ratio is down to 74 days. Recommendation is 90 days. The district needs to be proactive in its attempts to remain positive in cash, solvency ratio and unspent balance. Dietrich moved to approve the Financial Health Analysis. Seconded by Kibbie. Motion carried.
OLD BUSINESS
Board Policies: Policies 303.1-303.9 were presented for approval with minor changes. Roethler moved to approve the policies and was seconded by Brennan. Motion carried.
Adjournment of Retiring Board: Kibbie moved to adjourn the annual meeting at 6:00pm . Seconded by Brennan. Motion carried.
ORGANIZATIONAL MEETING
Secretary Chapman called the meeting to order at 6:04pm acknowledging a quorum.
ELECTION OF PRESIDENT: Kibbie nominated Hoyman. Huberty nominated Thomsen. Nominations ceased. Ballot votes were taken. Hoyman is President on a 5-2 vote. Chapman administered the oath of office to Hoyman. Hoyman took the chair.
ELECTION OF VICE-PRESIDENT: Hoyman nominated Kibbie. Kibbie nominated Roethler. Nominations ceased. Ballots were distributed. Roethler is Vice-President on a 5-2 vote. Chapman administered the oath of office to Roethler.
SET DATE & TIME FOR REGULAR MONTHLY MEETINGS: Thomsen moved to approve the third Wednesday at 5:30pm in the High School Library as the regular meeting time and place.Kibbie seconded. Ayes-Morton, Huberty, Thomsen, Kibbie, Roehtler, Hoyman. Nays-Dietrich. Motion carried.
NEW BUSINESS
Resignations/Contracts: Roethler moved to approve the following resignations: Debra Walsh-Library Associate, Becky Walker-Cook, Jill Schany-NHS Advisor. Seconded by Dietrich. Motion carried. Roethler moved to approve the following assignment: Tracie Christensen-Secondary Principal (SY 2020-2021). Seconded by Dietrich. Motion carried.
Board Policies: The board was presented with the following policies for a first reading:304.1-304.2, 305-307, 502.6, 505.9. The second reading will be in December.
Gaming Grants:
2018 Shared School Award Extension: Due to transition, the process of using the Shared School Award had not been completed by November. Superintendent Hanna asked the board for the approval of an extension to get equipment to aid in the improvement of fine arts. Equipment included wireless microphones, sound bars and related auditorium expenses. Kibbie moved to approve the extension of the Shared School Award. Dietrich seconded. Motion carried.
2018 School Award Extension: The Family & Consumer Science room renovation came in under budget. Due to this, Superintendent Hanna asked the board for approval to extend the grant long enough to purchase career and technical equipment. Thomsen moved to approve the extension and change of items. Seconded by Huberty. Motion carried.
2019 School Award Application: Superintendent Hanna asked the board for their approval to continue to improve technology, classroom updates, career education equipment and sound equipment for the upcoming School Award. Dietrich moved to approve the 2019 School Award. Seconded by Morton. Motion carried.
2019 Shared School Award Application: Superintendent Hanna also asked the board for their approval to apply for the Shared School Award for Fine Arts, Classroom Updates and Technology. Roethler moved to approve the application. Seconded by Thomsen. Motion carried.
Committees/Assignments: Due to the change in directors, committees needed to be re-appointed. Assignments were set as follows: Katy Thomsen-Education Policy & Development, Val Morton-Negotiations & Finance, Bill Huberty-Transportation, SIAC-Val Morton, Educational Foundation-Katy Thomsen, IASB Delegate-Bill Huberty, Palo Alto County Supervisors-Dietrich.
Adjournment: Kibbie moved to adjourn at 6:31pm. Seconded by Dietrich. Motion carried.
____________________________________ ____________________________________
Board President Board Secretary
