08.21.2021 Regular Board Meeting Minutes

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

August 18, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on August 18, 2021 at 5:30pm in the High School Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Scott Kibbie,

Val Morton, Katy Thomsen (by Zoom)

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Darca Saxton, Tyler Bjustrom, Tracie Christensen

Tim Rodemeyer, Joe Schany

 

Jane Hoyman, Board President called the meeting to order at 5:30pm.

 

Approval of Agenda:  Morton moved to approve the agenda. Seconded by Kibbie. Motion carried.

 

TEACHING & LEARNING-None.

 

CONSENT ITEMS: Huberty moved to approve the consent items and was seconded by Roethler. Motion carried.

 

OLD BUSINESS

Board Policies: Hoyman moved to approve the second readings and revisions of board policies 503.4, 503.7, 504.1-504.7. Seconded by Thomsen. Motion carried.

 

EDUCATIONAL NEWS

High School: Christensen advised the board that technology will be ready for the start of the school year. She reported on the number of families still to register online. Discussions about using the program and any issues were held. Suggestions have been submitted to JMC, the student software program, for improvements. Open House is 4pm-7pm, Thursday, August 19th. Computers will be handed out the first day of school. New branding graphics have been added in the middle school gym, middle school hallways and some additional areas that are being quoted. The ESSER funds can be used to pay for the graphics on the CARES room for safety and privacy. Quotes are also being created for trophy cases for the vocal room hallway. Curriculum changes were noted.

Middle School: Summer School update-18 students attended. Summer school was a great way to boost the students in the areas they were needing. Mr. Rodemeyer thanked new secretaries Angie Strohman and BJ Buhrow for their quick learning of the student information system and registrations. Open House for Middle School will also be held tomorrow night from 4pm-7pm, August 19. Students will get the chance to see lockers, where their rooms are and any changes of teachers and their assignments. Students can get their locker assignments and schedules at the Open House. 

Elementary: Model teachers were involved in MISIC training (regarding district curriculum) on August 12. A Parent-Teacher Conference will be held August 19, from 12pm-7pm. As of today, enrollment is up by 20 students at the elementary school. Smart TVs are in every classroom. An additional paraeducator is being hired for the higher number of students in Kindergarten. 

 

NEW BUSINESS

Personnel:  Dietrich moved to approve the resignation of Laura Hasbrouck as a Middle School paraeducator. Seconded by Roethler. Motion carried. Kibbie moved to approve the following contracts/assignments: Madison Schoening-MS BLT ($1,000), Tami Jensen-Elementary BLT ($1,000), Kari Schany-Elementary BLT ($1,000), Bill Geelan-Elementary BLT ($1,000), Allyn Heikens-HS Science Teacher for 1 Semester, Arik Kerr-HS Quiz Bowl ($768), Marcia Morse-Modification from .88 to .5 time, Sheryl Darling-Registered School Nurse ($38,000), Amber Christensen-Transfer from MS Paraeducator to Technology Assistant ($16.00/hr), Stephanie Tahtinen-Elementary Paraeducator ($11.29/hr). Seconded by Dietrich. Motion carried.

 

Second Reading Board Policies: Hanna reviewed board policies 505.5-505.9, 213.1, 401.14, 502.3, 504.3, 505.5, 711.2R2, 804.6, 804.6R1 and 905.3. Second readings will be reviewed and/or revised in September. 

 

Athletic Department Budget: Rodemeyer reviewed the general athletic budget. Minor updates were made to accommodate uniform rotations. Morton moved to approve the general athletic budget. Seconded by Dietrich.

 

Official Depositories for FY22: Huberty moved to approve the official depositories for fiscal year 2021-2022. Seconded by Roethler. Ayes-Dietrich, Hoyman, Huberty, Kibbie, Morton, Roethler, Thomsen. Nays-None. Motion carried. 

RESOLUTION NAMING DEPOSITORIES

Resolved, that the Emmetsburg Community School District of Emmetsburg, Iowa in Palo Alto County approves the following list of financial institutions to be depositories of the Emmetsburg Community School’s funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983), as amended by 1984 Acts, S. F. 2220. The treasurer is hereby authorized to deposit the Emmetsburg Community School’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Community State Bank (formerly Laurens State Bank): $9,000,000

Iowa Trust & Savings Bank: $9,000,000

Wells Fargo: $9,000,000

CERTIFICATION, I hereby certify that the foregoing is true and correct copy of a resolution of the Emmetsburg Community School adopted at a meeting of said body, duly called and held on the 18th day of August 2021, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect. 

Dated: August 18, 2021

 

Fundraisers for FY22: Board discussions were held about accounting for each fundraiser. The sponsor or coach holding a fundraiser must complete their Resale Report at the end of each fundraiser. Concerns about multiple fundraisers and becoming more unified were discussed.  Equipment requests for fundraisers must be run through either PPEL, Capital Projects or the General Fund. Dietrich moved to approve the fundraisers as presented. Thomsen seconded. Motion carried.

 

ESSER III American Rescue Plan: Hanna reviewed the most recent version of the ‘Big Rocks’ for ESSER III funding. The priority categories included Health & Safety, Personnel for Opportunity to Learn, Extended School Year, Day & Summer School and Curriculum & Resource, Professional Development, Technology, Assessment System for Special Needs and Administrative  Support Systems. Additional needs will be monitored as the year progresses. Dietrich moved to approve the ESSER III plan. Roethler seconded. Motion carried.

 

Trademark Request: Laura Wheeler-Plantz requested use of the muscle bird trademark for her creations at The Glass Shop. Kibbie moved to approve the request. Dietrich seconded the motion. Motion carried.

 

Return to Learn Plan: Hanna informed the board that the district is required to review the Return to Learn Plan every 6 months. The plan reviewed language from the state. Updates included that the district cannot require vaccinations or masks. There is also no contact tracing. Federal language requires masks on public transportation, including school buses. State language dictates that we cannot require masks on school property which includes school buses. Hanna recommended that the language in the district Return to Learn Plan recommends, but does not require masks. Testing is voluntary. Morton moved to approve the Plan and Huberty seconded. Motion carried.

 

Account Transfers: Dietrich moved to approve the transfers as presented. Thomsen seconded the motion. Motion carried.

 

Kibbie exited at 6:56pm.

 

Cafeteria (Flex) Plan: Morton moved to approve the Plan Documents for the Cafeteria (Flex) Plan to be administered by Advantage Administrators. Seconded by Roethler. Motion seconded.

 

Greenhouse Project Resolution: Grants and donations have been secured. Bids for cement work and dismantling and installation of the greenhouse. Cost to the district will be minimal.

RESOLUTION TO PROCEED TO CONSTRUCT A GREENHOUSE & COMMIT THE NECESSARY FUNDS TO COMPLETE THE PROJECT

 

BE IT RESOLVED by the Board of Directors for Emmetsburg Community School District, in Emmetsburg, Iowa that the District is hereby authorized to proceed with construction of a Greenhouse on existing school property adjacent to the Emmetsburg Community District Middle/High School.

1. The metal structure for the greenhouse will be received through a donation of an existing structure from a patron living in the Emmetsburg Community School District. The owner will be given a receipt for fair market value of the structure.

2. The District has received and will apply a $10,000 grant from Farm Credit Services of America to the project.

Dated: August 18, 2021

 

Jane Hoyman

Board President

 

ATTEST: Lisa Chapman, Business Manager/Board Secretary

 

The motion for the adoption of the foregoing resolution was made by member Huberty, seconded by member Dietrich and upon vote being taken thereon, the following voted in favor: Dietrich, Hoyman, Huberty, Morton, Roethler, Thomsen; the following voted against the same: None; and the following were absent: Kibbie: whereupon the resolution was passed and adopted and signed by the Board President and Business Manager/Board Secretary.

 

Morton moved to adjourn the meeting at 7:02 and Thomsen seconded. Motion carried.

 

___________________________________________ __________________________________________

Board President Board Secretary