EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

January 5, 2022 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on January 5 at 12:00pm in the Conference Room. (Emergency meeting due to the timeliness of approving a coach for practice beginning on January 6th, 2022.)

 

Present: Bill Huberty, Kathy Roethler, Bruce Nelson, Katy Thomsen, Lori Riley

Absent:   Val Morton, Scott Kibbie

Also Present:  Darren Hanna, Tracie Christensen, Lisa Chapman

 

Kathy Roethler, Board President called the meeting to order at 12:00pm.

 

Approval of Agenda: Roethler moved to approve the agenda. Seconded by Huberty. Motion carried.

 

Personnel:  Riley moved to approve the resignation of Jadyn Schutjer as the 7th Grade Girls Basketball Coach. Seconded by Nelson. Motion carried. Riley moved to approve the contract of the 7th grade Girls Basketball Coach to Max Dunlap ($1,976). Seconded by Thomsen. Motion carried. 

 

Huberty moved to adjourn the meeting at 12:05pm. Seconded by Thomsen. Motion carried. 

 

__________________________________ _____________________________________

Board President Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

January 19, 2022 Minutes

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on January 19, 2022 at 5:30pm in the High School Library. 

Present: Bill Huberty, Kathy Roethler, Val Morton, Katy Thomsen, Bruce Nelson, Lori Riley

Absent:   Scott Kibbie

Also Present:  Darren Hanna, Lisa Chapman, Tim Rodemeyer, Tracie Christensen, Amy Thompson, Kelly Josephson, Robin Hauswirth, Kelly Klaus, Sara Straw, Jacob Oliver, Joe Schany, Kari Menefee, Tyler Bjustrom (by Zoom), Tiffany Tomlin, Emily Schany, Rachel Miner, Laney Montag, Aurora Peters, Carson Hoffman,Connor Egland, Darca Saxton, Kate Francis, Nicolas Anderson-Flynn, Lauren Rouse, Solara Rolon, Jill Schany, Kari Schany, Jamie Rouse

Kathy Roethler, Board President, called the meeting to order at 5:30pm.

PUBLIC COMMENT-None on hand for comment.

TEACHING & LEARNING

FFA Members-FFA Officers spoke to the board about their FFA program. The members reviewed the National Convention trip where they attended a motivational speaker, workshops, a zoo and visited with colleges regarding their agricultural programs. FFA President Montag noted that fruit sales brought in $26,129. Sub-district contests are coming up. Those that receive a first or second placing will move on to districts and possibly state in April. Carson Hoffman informed the board about the Friends of Ag Program. The FFA members exited following their presentation. 

SEL Handbook-Behavior Coaches Amy Thompson (Elementary) and Kari Menefee (Secondary) discussed the Social and Emotional framework and how it integrates with the district’s strategic plan through the handbook developed. They requested that this piece be adopted into the handbook.

Middle School Student Council Mini-Grant-Middle School Student Council members Nicholas Anderson-Flynn, Lauren Rouse and Solara Rolon presented the outdoor tables project which was submitted as a mini-grant to the Palo Alto County Gaming & Development Corporation. A survey was sent to all middle school students with varying ideas submitted. The total project cost of two tables would be $3,475.

Approval of Agenda: Huberty moved to approve the agenda. Seconded by Thomsen. Motion carried.

CONSENT ITEMS: Morton moved to approve the consent items with amendments made to the December 15 minutes (the correct people on hand approving motions after the storm had passed and the board reconvened were corrected) and was seconded by Nelson. Motion carried.

OLD BUSINESS

Board Policies: Thomsen moved to approve the second readings and revisions of board policies 407.6, 407.6E1 (407.1E1-number correct to 407.6E1)) 600-602.4, 705.3-705.3R1.  Seconded by Riley. Motion carried.

EDUCATIONAL NEWS 

High School: Enrollment is slightly down. Two students in the Alternative School have completed their coursework. PBIS Students of the Month were noted. PBIS data from the first semester was reviewed. 

Middle School: MS Students of the Month noted. Enrollment update-down two students from first semester. PBIS goals reviewed. FAST score data was reviewed. 

Elementary: Bjustrom reviewed enrollment by grade level. There are six more students in the elementary school from the beginning of the year. Students are currently taking FAST tests. A Literacy Night survey has been sent to parents. February 22 will be Literacy Night  for grades 2-4 from 6-7pm and February 24th will be for Kindergarten and 1st Grades from 6-7pm. Bjustrom reported $12,042.50 of the goal for the playground project in the Parents in Education (P.I.E) group was raised. They will be looking at another fundraiser at the end of the year.

NEW BUSINESS

Personnel:  Morton moved to approve the following resignations: Kim Link-Elementary Special Education effective end of school year and Lisa Chapman-Business Manager/Board Secretary effective March 31, 2022. Seconded by Huberty. Motion carried. Riley moved to approve the following contracts/assignments: Bruce Nelson-Volunteer Middle School Girls Basketball Coach. Seconded by Thomsen. Ayes-Riley, Huberty, Thomsen, Morton, Roethler. Nays-None. Abstain-Nelson. Motion carried.

First Reading Board Policies: Hanna reviewed board policies 603.1-603.9R1, 403.7 that were discussed at the Policy Development Committee meeting. The second reading will be held at the regular February board meeting.

Emergency Temporary Standard OSHA Vaccine Mandate: A first reading was held, but the district does not have to do anything with this policy due to the current stay.

SBRC FY22 SWVPP Increased Enrollment Funding Request:  Riley moved to approve as part of the district’s response to the impact of the COVID-19 pandemic, the district’s administration authorization to submit a request to the School Budget Review Committee for funding related to FY22 SWVPP increased enrollment in the amount of $61,429.50. Seconded by Nelson. Ayes-Huberty, Morton, Nelson, Riley, Roethler, Thomsen. Nays-none. Motion carried.

Adjournment:  Nelson moved to adjourn at 6:27pm. Huberty seconded. Motion carried.

 

_____________________________________ ___________________________________

Board President                                               Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

January 28, 2022 Special Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on January 28, 2022 at  12:00pm in the Conference Room. 

 

Present: Kathy Roethler, Bruce Nelson, Val Morton, Lori Riley, Katy Thomsen, Bill Huberty

Absent:   Scott Kibbie

Also Present:  Darren Hanna, Lisa Chapman

 

Kathy Roethler, Board President, called the meeting to order at 12:00pm.

 

Approval of Agenda: Thomsen moved to approve the agenda. Seconded by Nelson. Motion carried.

 

HVAC Project at West Elementary: Superintendent Hanna shared the plans and specifications for the West Elementary Air Conditioning Phase I project. Plans,specifications and budgeting were discussed among the board. Huberty moved to approve the plans and specifications. Morton seconded. Motion carried. Dates for bids: Pre-Bid Meeting is February 14, 2022 at 2pm, Sealed bids are due February 22, 2022 at 2pm. The special meeting is scheduled for February 23, 2022 to approve the bids.

 

Adjournment:  Morton moved to adjourn at 12:13pm. Thomsen seconded. Motion carried.

 

______________________________                        _____________________________

Board President                                                        Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Public Hearing

Board of Education

February 23, 2022 Minutes

 

A public hearing was held regarding the West Elementary HVAC/A-C Project at 5:30 pm in the High School Library. The public hearing reviewed the proposed plans , specifications, form of contract and the estimated cost of said improvements.  Those in attendance were: Board Members-Val Morton, Katy Thomsen, Bill Huberty, Scott, Kibbie, Bruce Nelson, and Lori Riley.  Administrators-Darren Hanna, Tracie Christensen, and Tyler Bjustrom.  Also in attendance were: Kelly Josephson, Brett Hansen, Randy Olson, Sara Straw, Matt Graves, Robin Hauswirth, Diane Weiland, Darca Saxton, Kari Menefee. 

 

Katy Thomsen moved to open the public hearing.  Bill Huberty seconded the motion.  Motion carried.  

 

Comments regarding the public hearing:

No comments were received.  

 

Bruce Nelson moved to close the public hearing.  Seconded by Lori Riley.  Motion carried.  

 

REGULAR MEETING

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on February 23, 2022 at 5:33 pm in the High School Library (following the public hearing). 

 

Present: Bill Huberty, Val Morton, Katy Thomsen, Bruce Nelson, Lori Riley, Scott Kibbie

Absent:   Kathy Roethler

Also Present:  Darren Hanna, Tim Rodemeyer, Tracie Christensen, Kelly Josephson, Brett Hansen, 

Randy Olson, Sara Straw, Matt Graves, Robin Hauswirth, Diane Weiland, Darca Saxton, 

Kari Menefee. 

 

Val Morton, Board Vice President, called the meeting to order at  5:33 pm.

 

Approval of Agenda: Scott Kibbie moved to approve the agenda with one late item (Discuss/Approve/Reject Bids for West Elementary Air Conditioning Phase 1 Bids). Seconded by Katy Thomsen. Motion carried.

 

TEACHING & LEARNING

Computer Science Plan-  The District is now required to develop and implement a Computer Science Plan.  Development Team Members Sara Straw, Randy Olson, Brett Hansen, and Tracie Christensen presented the progress made to date on the development of the plan.  

 

Core Values Activity- Secondary Instructional Coach Kelly Josephson, facilitated an activity with Board Members on identifying core values for ECSD.  Josephson then reviewed the results of the same activity that was completed with staff at both the elementary and secondary levels.  The next step is to synthesize all of the information into a common set of core values for the District.  

 

CONSENT ITEMS: Bill Huberty moved to approve the consent items and was seconded by Bruce Nelson. Motion carried.

 

OLD BUSINESS

Board Policies: Bruce Nelson moved to approve the second readings and revisions of board policies 603.1-603.11.  Seconded by Katy Thomsen. Motion carried.

 

EDUCATIONAL NEWS 

High School: Secondary Principal Tracie Christensen shared highlights from the High School Building Report.  

Middle School: Principal Tracie Christensen shared highlights from the Middle School Building Report.

Elementary: Principal Tyler Bjustrom shared highlights from the Elementary School Building Report.  

 

NEW BUSINESS

Personnel:  Scott Kibbie moved to approve the following resignations: Sarah Brugman-Middle School Teacher, Robin Hauswirth-Middle School Teacher, Jenifer Thayer-Middle School Teacher, Holly Keenan-Prom Sponsor, Tim Rodemeryer Assistant High School Track. Seconded by Bill Huberty. Motion carried.

 

Katy Thomsen moved to approve the following contracts/assignments: Alyssa Enderson-Business Manager/Board Secretary ($55,000). Seconded by Scott Kibbie. Motion carried.

Scott Kibbie moved to approve the following contracts/assignments: Briar Rowly-Head Baseball Coach ($4,660). Seconded by Bill Huberty.  Motion carried.

Scott Kibbie moved to approve the following contracts/assignments: Jadyn Schutjer-Assistant Track Coach ($3,186). Seconded by Bill Huberty.  Motion carried.

 

First Reading Board Policies: Hanna reviewed board policies 604.1-604.9, Cell Phone Policy for Students and Educational Assistance Requests that were discussed at the Policy Development Committee meeting. The second reading will be held at the regular March board meeting.

 

Early Retirement Applications: Applications for the early retirement program were submitted to the board by Sarah Brugman, Robin Hauswirth and Jenifer Thayer, all Middle School Teachers. Bruce Nelson moved to approve the applications and Lori Riley seconded. Motion carried. The board thanks these three long time teachers for their dedication to teaching and loyalty to the district.

 

Out of State Trip:  Mr. Rodemeyer requested the approval of a class trip for the 8th Grade class to travel to Mt. Kato in Mankato, MN. Katy Thomsen moved to approve the trip and Bruce Nelson seconded. Motion carried.

 

West Air Conditioning Phase 1 Bids:  There was one bid received for the project.  That bid met all bidding requirements.  The bid was approximately $200,000.00 dollars over the projected estimates.   Scott Kibbie moved to reject the bids and rework the project bids for the Summer of 2023.  Bruce Nelson seconded. Motion carried.

 

Adjournment: Scott Kibbie moved to adjourn at 6:27pm. Lori Riley seconded. Motion carried.

 

_____________________________________ ___________________________________

Board Vice-President                                       Acting Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Public Budget Hearing

Board of Education

March 16, 2022 Minutes

 

A public hearing was held regarding the Public Budget Hearing at 5:30 pm in the High School Library. 

Kibbie moved to open the public hearing.  Roethler seconded the motion.  Motion carried.  

 

Comments regarding the public hearing: None

No comments were received.  

 

Roethler moved to close the public hearing.  Seconded by Riley.  Motion carried.  

 

REGULAR MEETING

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on March 16, 2022 at 5:30pm in the High School Library (following the public hearing). 

 

Present: Val Morton (by phone), Lori Riley, Scott Kibbie, Kathy Roethler

Absent:   Bruce Nelson, Katy Thomsen, Bill Huberty

Also Present:  Darren Hanna, Lisa Chapman, Alyssa Enderson

 

Kathy Roethler, Board President, called the meeting to order at  5:34pm.

 

Public Comment: There were no patrons present to speak. 

 

Approval of Agenda: Kibbie moved to approve the agenda. Seconded by Morton. Motion carried.

 

CONSENT ITEMS: Riley moved to approve the consent items with the minutes amended including Nelson’s comments regarding early retirement and was seconded by Kibbie. Motion carried.

 

EDUCATIONAL NEWS 

High School: Secondary Principal Tracie Christensen shared their report from the High School Building Report.  

Middle School: Principal Tracie Christensen shared their report from the Middle School Building Report.

Elementary: Principal Tyler Bjustrom shared their report from the Elementary School Building Report.  

 

NEW BUSINESS

Personnel:   Morton moved to approve the following contracts: Gable Bonner- HS Math ($47,257-BA Step 7), Gable Bonner- Freshman Football ($2,696- Schedule B, Lacey Kilgore-Elementary Teacher ($51,767-MA Step 7), Kayla Schrunk-5th Grade Teacher ($41,244-BA Step 3), Kayla Schrunk-7th Grade Girls Basketball Coach ($1,976), Kayla Schrunk-7th Grade Girls Volleyball Coach ($1,976), Gabriel Davis-MS Science Teacher ($38,237- BA Step 1), Ashley Bonner- K-4 At-Risk Counselor ($47,257) & Varsity Softball Coach ($4,660 Schedule B). Seconded by Kibbie. Motion carried.

 

Approve the FY23 Budget: Riley motioned by to approve the FY23 Budget. Seconded by Roethler. Motion carried. 

 

Approve the FY23 Budget Guarantee: 

RESOLVED, that the Board of Directors of Emmetsburg Community School District, will levy property taxes for the fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Motion by: Roethler. Seconded by Morton. Motion carried.

Roll Call Vote: Ayes: Roethler, Morton, Kibbie, Riley  Nays: None.   Absent: Nelson, Thomsen, Huberty

 

Appoint Secretary/Treasurer: Kibbie motioned to approve Alyssa Enderson as the Board Secretary/Treasurer. Seconded by Riley. Motion carried. Enderson read the oath.

 

Items to Table: Motion by Kibbie to table the following: Old Business-Second reading of Board Policies 604.01-604.09 and New Business items to the March 23rd Board Meeting: Sharing Teaching Contract, Audit, Public Hearing for Academic Calendar, Contract with LGRP, AEA Purchasing Agreement, Cooperative Agreement for Pre-Service Clinical Placement, Early Graduation Request, Teacher Retention Payments, Camera Upgrade, Auditorium Sound System Upgrade due to the timing and availability of Board Members. Seconded by Riley. Motion carried. 

 

Adjournment: Kibbie moved to adjourn at 5:46pm. Riley seconded. Motion carried.

 

_____________________________________ ___________________________________

Board President                                               Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Public Budget Hearing

Board of Education

March 23, 2022 Minutes

 

A public hearing was held regarding the Athletic Complex Improvements at 5:30 pm in the High School Library. 

 

FEH Design presented an overview of the project

 

Comments regarding the public hearing: No comments were received.  

 

Without objection, the public hearing was closed at 6:35 p.m

REGULAR MEETING

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on March 23, 2022 at 6:37pm in the High School Library (following the public hearing). 

 

Present: Kathy Roethler, Val Morton, Scott Kibbie, Bruce Nelson, Bill Huberty, Lori Riley, 

                          Katy Thomsen.  

Absent:   None

Also Present:  Darren Hanna, Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom, Jill Schany, 

Sara Straw, L.B. Hurley

 

Kathy Roethler, Board President, called the meeting to order at  6:38 pm.

 

Public Comment: There were no patrons present to speak. 

 

Approval of Agenda:   Morton moved to approve the agenda. Seconded by Nelson. Motion carried.

 

OLD BUSINESS

Tabled Agenda Items:  Motion by Kibbie to untable and act on items A and C-M from the March 16, 2022 meeting. Seconded by Roethler. Motion carried.

 

Board Policies:  Motion by Kibbie to approve revisions to Board Policies. Seconded by Roethler. Motion carried. 

 

NEW BUSINESS

Softball/Baseball Improvements:   

 

Motion by Morton to approve  to set Bid Time, Date, and Place on the Athletic Complex Improvements for the Emmetsburg Community School District for 10:00 am, Tuesday, April 19, 2022 at the High School – Media Center. Bids will then be publicly opened at this location.  Second by Nelson.  Motion carried

 

Motion by Nelson to approve the proposed plans, specifications and the proposed form of contract and estimated cost of construction for the “Athletic Complex Improvements for the Emmetsburg Community School District”.  Seconded by Huberty. Motion carried. 

 

Shared Teaching Contract:   Motion by Morton to approve the shared teaching contract. Seconded by Thomsen. Motion carried. 

 

A public hearing was held regarding the 2022-2023 Academic Calendar at 6:45 pm in the High School Library. 

 

Comments regarding the public hearing: No comments were received.  

 

Without objection, the public hearing was closed at 6:47 p.m

 

Approve the FY23 Academic Calendar: Motion by Huberty to approve the FY23 Academic Calendar. Seconded by Riley. Motion carried. 

 

Contract with LGRP:  Motion by Thomsen to approve the LGRP contract. Seconded by Morton. Motion carried. 

 

AEA Purchasing Agreement: Motion by Riley to approve the annual AEA Purchasing Agreement. Seconded by Nelson. Motion carried. 

 

Cooperative Agreement for Pre-service Clinical Placement: Motion by Nelson to approve the Cooperative Agreement for Pre-Service Clinical Placement. Seconded by Kibbie. Motion carried. 

 

Early Graduation Request: Motion by Nelson to approve the Early Graduation requests. Seconded by Thomsen. Motion carried. 

 

Teacher Retention Payments from the State: Motion by Nelson to approve the State Teacher Retention payments. Seconded by Thomsen. Motion carried. 

 

Camera Upgrade: Motion by Kibbie to approve the Camera Upgrades by Thompsonknows. Second by Morton. Motion carried. 

 

Auditorium Sound System Upgrade: Motion by Huberty to upgrade the sound system in the auditorium with RDI. Seconded by Thomsen. Motion carried. 

 

Adjournment:  Kibbie moved to adjourn at 7:00 pm.  Seconded by Morton. Motion carried.

 

_____________________________________ ___________________________________

Board President Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

March 28, 2022

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session onMarch 28, 2022 at 5:30 PM. 

 

Present: Val Morton, Bill Huberty, Kathy Roethler, Katy Thomsen, Bruce Nelson, Scott Kibbie and Lori Riley

Absent:  

Also Present:  Alyssa Enderson, Tracie Christensen, Tyler Bjustrom, Tim Rodemeyer, & Sara Straw

 

Kathy Roethler, Board President called the meeting to order at 5:30 PM.

 

Approval of Agenda: Huberty moved to approve the agenda. Seconded by Kibbie . Motion carried.

 

Discuss/Approve Superintendent Search: Discussion was held about search firm options and desired traits in a Superintendent. 

 

Kibbie moved to adjourn the meeting at 6:29 PM. Seconded by Morton. Motion carried.

 

_______________________________ ________________________________

Board President                                         Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

April 7, 2022

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on April 7, 2022 at 7:30 AM.  

 

Present: Bill Huberty, Bruce Nelson, Kathy Roethler, and Lori Riley

Absent:  

Also Present:  Darren Hanna, Alyssa Enderson, and Jill Schany

 

Kathy Roethler, Board President called the meeting to order at 7:30 AM.

 

Approval of Agenda: Nelson moved to approve the agenda. Seconded by Riley. Motion carried.

 

Discuss/Approve Contracts and Resignations:  Motion by Huberty to approve the following resignation- Marcia Morse- HS Spanish Teacher. Seconded by Nelson. Motion carried. Nelson made a motion to approve the following contracts- Haleigh Reicks-HS Science ($38,237.00 BA Step 1) with 3 year sign on bonus, Abbie Schany- Co Junior High Softball Coach ($1,134) and JV Softball Coach ($3,186.00), and Molly Schany- Co Junior High Softball Coach ($1,134.00) and Freshman Softball Coach ($2,696.00). Motion was seconded by Huberty. Motion carried. 

 

Nelson moved to adjourn the meeting at 7:34 AM.  Seconded by Riley. Motion carried.

 

_______________________________ ________________________________

Board President                                     Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Board Meeting

Board of Education

April 20, 2022 Minutes

 

 

REGULAR MEETING

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on April 20, 2022 at 5:30 pm in the High School Library. 

 

Present: Bill Huberty, Val Morton, Katy Thomsen, Bruce Nelson, Lori Riley, Scott Kibbie, 

Kathy Roethler(via zoom)

Absent:    

Also Present:  Darren Hanna, Tim Rodemeyer, Tracie Christensen, Tyler Bjustrom, Alyssa Enderson, Kari Menefee, Arik Kerr, Kelly Josephson, Darca Saxton, Jill Schany, Robin Hauswirth, Sara Straw, and Lou Ann Gvist from IASB.

 

Val Morton, Board Vice President, called the meeting to order at  5:40 PM.

 

Approval of Agenda: Scott Kibbie moved to approve the agenda with one table item (Discuss Public Access to Facilities). Seconded by Katy Thomsen. Motion carried.

 

TEACHING & LEARNING

History Day Projects-  Students had projects set up in the lobby for Board members to view and hear presentations from 5:00- 5:30 PM.  

 

CONSENT ITEMS: Bill Huberty moved to approve the consent items and was seconded by Lori Riley. Motion carried.

 

OLD BUSINESS

Board Policies: None

 

EDUCATIONAL NEWS 

High School: Secondary Principal Tracie Christensen shared highlights from the High School Building Report.  

Middle School: Assistant Principal Tim Rodemeyer shared highlights from the Middle School Building Report.

Elementary: Principal Tyler Bjustrom shared highlights from the Elementary School Building Report.  

 

NEW BUSINESS

Discuss/Approve/Reject Sports Complex Bids: Nelson motioned to approve the Graves Construction bid. Second by Huberty. Roll call vote: Ayes- Roethler, Morton, Huberty, Nelson, Thomsen, Riley. Nays- Kibbie. Motion carried. 

 

Personnel:  Katy Thomsen moved to approve the following resignations: Ellen Barkve- Cook, Dorothy Waldschmidt- Cook, Kari Menefee- Secondary Behavior Coach & 8th Grade Volleyball Coach, Dawn Siemers- Elementary Secretary. Seconded by Nelson. Motion carried.

 

First Reading Board Policies: Hanna reviewed board policies 604.10-605.5.  The second reading will be held at the regular May board meeting.

 

Graduate List:  Bill Huberty moved to approve the 2022 Senior Graduate List pending they meet all the Graduation requirements. Seconded by Morton. Motion carried. 

 

Non-Certified Wages: Motion by Nelson to approve 0.50 cent raise to all Non-Certified staff. Seconded by Huberty. Motion carried. 

 

Directors’ Wages (Non-Certified): Motion by Nelson to approve 3% increase in Director wages excluding Business Manager and Second Nurse. Seconded by Riley. Motion carried. 

 

Administrator Wages: Motion by Kibbie to approve 3% increase in salary for Administrators. Seconded by Thomsen. Motion carried. 

 

Staff Retention Payment (Other than Teachers): Motion by Nelson to approve the staff retention payment in the amount of $1,000 per Full Time employee and $500 per Part Time employee and $300 for the 5 coaches who are not Full or Part Time Employees of Emmetsburg CSD. Seconded by Huberty. Motion carried. 

 

Out of State Trip:  Mr. Bjustrom requested the approval of a class trip for the 3rd Grade class to travel to Sioux Falls, SD to attend the Sioux Falls Zoo and Butterfly aquarium.  Scott Kibbie moved to approve the trip and Katy Thomsen seconded. Motion carried.

 

Vista Software Contract: Nelson moved to approve the Vista Software agreement. Seconded by Thomsen. Motion carried. 

 

Adjournment: Scott Kibbie moved to adjourn at 6:34 PM. Katy Thomsen seconded. Motion carried.

 

_____________________________________ ___________________________________

Board Vice-President                                         Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Work Session

Board of Education

April 20, 2022 Minutes

 

 

The Board of Education of Emmetsburg Community School District met in a work session on April 20, 2022 at 6:30pm in the High School Library.

 

Present: Bill Huberty, Val Morton, Katy Thomsen, Bruce Nelson, Lori Riley, Scott Kibbie, 

Kathy Roethler(via zoom)

Absent:    

Also Present:  Darren Hanna, Tim Rodemeyer, Tracie Christensen, Tyler Bjustrom, Alyssa Enderson, 

and Lou Ann Gvist from IASB.

 

Val Morton, Board Vice President, called the meeting to order at  5:40 PM.

 

The  purpose of the workshop is to educate current and new board members on their legal authority and responsibilities to the school district. Lou Ann Gvist conducted the Board Development Workshop with participation and collaboration from Board members and Administrators. 

 

The work session ended at 8:35 PM. 

 

_____________________________________ ___________________________________

Board Vice-President                                            Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting- Closed Session 

Board of Education

April 27, 2022

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on April 27, 2022 at 5:30 PM.   

 

Present: Bill Huberty, Bruce Nelson, Kathy Roethler, Katy Thomsen, Scott Kibbie, Val Morton and Lori Riley

Absent:  

Also Present:  Alyssa Enderson & Tracie Christensen

 

Kathy Roethler, Board President called the meeting to order at 5:34 PM

 

Approval of Agenda: Kibbie moved to approve the agenda. Seconded by Huberty.  Motion carried.

 

CLOSED SESSION: Motion by Kibbie to move into closed session pursuant to 21.5(1)(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session; seconded by Morton. Roll call- Roethler, Morton, Huberty, Kibbie, Riley, Thomsen, Nelson. Moved into closed session at 5:38 PM. 

 

Tracie Christensen entered at 5:50 PM. 

 

Katy Thomsen exited at 6:19 PM and re-entered at 7:13 PM.

 

Motion by Kibbie to exit closed session at 8:17 PM. Seconded by Morton. Roll call- Roethler, Morton, Huberty, Kibbie, Riley, Thomsen, Nelson. 

 

 

 

Scott Kibbie moved to adjourn the meeting at 8:19 PM.  Seconded by Morton. Motion carried.

 

_______________________________ ________________________________

Board President                                         Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Closed Session

Board of Education

May 3, 2022

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on May 3, 2022 at 2:00 PM. 

 

Present: Bill Huberty, Bruce Nelson, Kathy Roethler, Katy Thomsen, Scott Kibbie, and 

Lori Riley

Absent:   Val Morton

Also Present:  Alyssa Enderson

 

Kathy Roethler, Board President called the meeting to order at 1:56 PM.

 

Approval of Agenda: Nelson moved to approve the agenda. Seconded by Riley. Motion carried.

 

Closed Session- Superintendent Interviews:  Motion by Kibbie to move into closed session pursuant to 21.5(1)(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session; seconded by Riley. Roll call- Roethler, Huberty, Kibbie, Riley, Thomsen, Nelson. Moved into closed session at 2:00 PM. 

 

Val Morton arrived at 5:04 PM

 

Recess from 6:02 PM to 6:42 PM

 

Motion to exit closed session at 8:07 PM by Kathy Roethler. Seconded by Riley. Roll call- Roethler, Morton, Huberty, Kibbie, Riley, Thomsen and Nelson. 

 

Superintendent Contract: Motion by Morton to extend a contract to our preferred candidate per our discussion in closed session. Second by Nelson. Ayes- Roethler, Thomsen, Kibbie, Riley, Huberty, Nelson, and Morton. Nays- None. Motion carried.

 

Motion to adjourn meeting at 8:39 PM by Kibbie. Seconded by Huberty. Motion carried. 

 

_______________________________ ________________________________

Board President                                       Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

May 18, 2022 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on May 18, 2022 at 5:30pm in the High School Library. 

 

Present: Bill Huberty, Kathy Roethler, Val Morton, Bruce Nelson, and  Lori Riley

Absent:   Scott Kibbie and Katy Thomsen

Also Present:  Darren Hanna, Alyssa Enderson, Tim Rodemeyer, Tracie Christensen, 

Tyler Bjustrom, Cory Jenness, Kelly Josephson, Sara Straw, Jeremy Zeigler, 

Darca Saxton, Amy Thompson, Robin Hauswirth, Kelly Klaus, Kari Menefee, 

Mike & Robert Frederick

 

Kathy Roethler, Board President, called the meeting to order at 5:31pm.

 

TEACHING & LEARNING

Elementary Outcomes- Sara Straw presented student testing score data

Secondary Outcomes- Kelly Josephson presented student testing score data

 

Approval of Agenda: Huberty moved to approve the agenda. Seconded by Morton. Motion carried.

 

CONSENT ITEMS: Morton moved to approve the consent items. Seconded by Huberty. Motion carried. 

 

OLD BUSINESS: None at this time. Discuss Public Access to Facilities remains tabled until the June meeting. 

 

EDUCATIONAL NEWS 

High School: Robert Frederick presented his Eagle Scout project which includes a trophy case and planters to the Middle School area. 

Middle School: Reports were given to the board.

Elementary: Reports were given to the board. 

 

NEW BUSINESS

Personnel:  Nelson moved to approve the following contracts/assignments: Ashley Bonner- NHS Advisor- $532.00; Sarah Yotter- Musical Choreographer- $856.40; Cory Jenness- Superintendent- $140,000.00; Saige Matthies- Special Education Teacher- $43,568.00; Amy Stewart- MS Teacher- $51,767.00 with $2,500.00 sign on bonus; Madison Schoening- 5-12 Behavior Coach- $4,000.00; Jill Schany- Secondary ELA Model Teacher- $4,000.00; Holly Keenan- Secondary HS Math/Science Model Teacher- $4,000.00; Kari Menefee- Elementary BLT- $1,000.00; and Elizabeth Naviaux- MS BLT- $1,000.00. Seconded by Riley. Motion carried. 

 

First Reading Board Policies: Hanna reviewed board policies 605.7-606.1  that were discussed at the Policy Development Committee meeting. The second reading will be held at the regular June board meeting.

 

Equipment Repair Insurance Contract: Morton motioned to approve the Jester Insurance contract for FY23. Seconded by Nelson. Motion carried. 

 

Salary Increase for Food Service Staff: Hanna presented the need to increase Food Service staff. Huberty motioned to approve the increase in pay for Cooks and Servers. Seconded by Nelson. Motion carried. 

 

Navigate360 SEL Subscription: Lori Riley motioned to approve the Navigate360 contract. Seconded by Morton. Motion carried. 

 

Summer Projects: Morton made the motion to approve the Summer project list. Seconded by Riley. Motion carried. 

 

Secondary Handbook Review: The first half of the Handbook was given to Board members to review. The second half will be given in June and final approval will be at the regular July board meeting. 

 

Adjournment: Morton moved to adjourn at 6:05pm. Huberty seconded. Motion carried.

 

_____________________________________ ___________________________________

Board President                                                   Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

May 26, 2022

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on May 26, 2022 at 12:00 PM. 

 

Present: Kathy Roethler, Scott Kibbie, Bill Huberty and Bruce Nelson

Absent:  

Also Present:  Darren Hanna and Alyssa Enderson

 

Kathy Roethler, Board President called the meeting to order at 12:00 PM

 

Approval of Agenda: Kibbie moved to approve the agenda. Seconded by Nelson. Motion carried.

 

May Personnel: Huberty motioned to approve the new hires including Eric Flynn 7-12 Band Teacher; BA24 Step 7- $50,264.00 and Sarah Frederick West Administrative Assistant- $16.00/hour. Kibbie seconded the motion. Motion carried. 

 

May Additional Claims: Nelson motioned to approve the additional claims for May. Seconded by Huberty. Motion carried. 

 

Kibbie moved to adjourn the meeting at 12:05 PM. Seconded by Nelson. Motion carried.

 

_______________________________ ________________________________

Board President                                     Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

June 16, 2022 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on June 16, 2022 at 5:00pm in the High School Library. 

 

Present: Kathy Roethler, Val Morton, Bill Huberty, Scott Kibbie, Katy Thomsen, Lori Riley, 

& Bruce Nelson

Absent:  

Also Present:  Darren Hanna, Alyssa Enderson, Tracie Christensen, Tyler Bjustrom, Cory Jenness,

Kelly Josephson, Darca Saxton, Jill Schany, Arik Kerr, & BJ Schany

 

Kathy Roethler, Board President, called the meeting to order at 5:00 pm.

 

Approval of Agenda: Morton moved to approve the agenda. Seconded by Riley. Motion carried.

 

CONSENT ITEMS: Thomsen moved to approve the consent items. Seconded by Huberty. Motion carried. 

 

OLD BUSINESS: Kibbie motioned to untable discussion for Public Access to Facilities. Second by Thomsen. Motion carried. Discussion was held on protocols for the weight room and gym access by members and organizations in the public with an emphasis on safety for students. 

 

Second Reading Board Policies: Hanna reviewed board policies 605.6R1-607.6  that were discussed at the Policy Development Committee meeting. Motion by Huberty to approve the second reading. Seconded by Kibbie. Motion carried. 

 

Val Morton exited the meeting at 5:28 pm. 

 

EDUCATIONAL NEWS 

Para-Teacher Grant: Mrs. Christensen gave a presentation on the consortium Emmetsburg is included in

 

NEW BUSINESS

Personnel:  Huberty moved to approve the following contracts/assignments: Dawn Daniels- SPED teacher- $19,320.00; Danielle Auten- Elementary SPED Stipend- $7,500.00; Eric Flynn- Summer Band $3,225.00 & Head HS Band/Jazz Band- $4,660.00; Deb Benjamin- ½ of Secondary Behavior Coach- $2,000.00; Madison Schoening- ½ 5th Model Teacher- $2000.00; & Maria Ortiz- Cook- $13.50/ hour. Huberty also motioned to include the following resignation in the approval: Alexis Carlson- 5th/6th Grade Music Teacher. Both motions were seconded by Thomsen. Motions carried. 

 

First Reading Board Policies: Hanna reviewed board policies 700-701.4  that were discussed at the Policy Development Committee meeting. 

 

FY23 Fee Sheet: Nelson motioned to approve the School Fee Sheet for FY23. Seconded by Riley. Motion carried. 

 

Secondary Handbook Review (Second Half): Christensen reviewed the 2nd portion of the Secondary Handbook and noted the changes/revisions. Approval will be at the July Board meeting. 

 

Elementary Handbook Review: Bjustrom reviewed the Elementary Handbook and noted the changes/revisions. Approval will be at the July Board meeting. 

 

Graves Construction Contract (Baseball/Softball Improvements: Nelson moved to approve the contract with Graves Construction for the Baseball/Softball field improvements. Seconded by Huberty. Motion carried. 

 

Certified Staff Handbook: Hanna reviewed the proposed changes to the Certified staff handbook for FY23. Riley motioned to approve the FY23 Certified staff handbook. Seconded by Thomsen. Motion carried. 

 

Support Staff Handbook: Hanna reviewed the proposed changes to the Support staff handbook for FY23. Huberty motioned to approve the FY23 Support staff handbook. Seconded by Nelson. Motion carried.

 

Mediacom Contracts: Hanna presented the current telephone billings and pressed for the need to minimize and consolidate the line usage in order to avoid overspending on phone, fax and internet lines. Kibbie motioned to approve the MS/HS building contract with Mediacom. Seconded by Riley. Motion carried. Thomsen motioned to approve the West building contract with Mediacom. Nelson seconded. Motion carried.  

 

Lumen Contract: Nelson made the motion to approve the contract with Lumen for phone access/long distance lines. Seconded by Kibbie. Motion carried. 

 

Iowa Lakes Contract:  Huberty motioned to approve the contract for FY23 school year. Seconded by Riley. Motion carried. 

 

Bauer Plumbing (Bathroom Remodel): Hanna presented the need to update 4 bathrooms in the MS/HS building. Nelson motioned to approve the quote with Bauer Plumbing for the fixtures and stalls needed to do the remodel. Seconded by Thomsen. Motion carried.

 

Door Security Contract with ANP: Riley motioned to approve the contract with ANP for Security Door services. Seconded by Huberty. Motion carried.  

 

Additional Cameras with ThompsonKnows: Kibbie motioned to approve the purchase of additional cameras for the building. Riley seconded the motion. Motion carried. 

 

Discuss Middle School Football Field: Discussion was held regarding the Middle School Football field and the desired purpose of utilizing the space. 

 

Adjournment: Kibbie moved to adjourn at 7:01pm. Huberty seconded. Motion carried.

 

_____________________________________ ___________________________________

Board President                                                Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

August 6, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on August 6, 2021 at 8:00am in the High School Library. 

 

Present: Val Morton, Bill Huberty, Kathy Roethler, Aaron Dietrich, Katy Thomsen (arrived 8:10am)

Absent:   Jane Hoyman, Scott Kibbie

Also Present:  Darren Hanna, Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom, Jill Schany

 

Kathy Roethler, Board Vice-President called the meeting to order at 8:00am.

 

Approval of Agenda: Roethler moved to approve the agenda. Seconded by Huberty. Motion carried.

 

Student Handbooks:  

Dietrich exited the meeting at 8:25am.

Secondary Student Handbook-Huberty moved to approve the Secondary Student Handbook for the 2021-2022 School Year. Seconded by Thomsen. Ayes-Morton, Thomsen, Roethler, Huberty. Nays-Morton. Motion carried.

Elementary Student Handbook-Morton moved to approve the Elementary Student Handbook. Roethler seconded. Motion carried.

 

Revised ANP Phone System Contract:  Huberty moved to approve the revised contract with ANP for the phone system. Thomsen seconded the motion. Motion carried.

 

HUDL Contact: Roethler moved to approve the contract with HUDL and was seconded by Huberty. Motion carried.

 

Morton moved to adjourn the meeting at 8:50am. Roethler seconded the motion. Motion carried.

 

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

August 18, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on August 18, 2021 at 5:30pm in the High School Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Scott Kibbie,

Val Morton, Katy Thomsen (by Zoom)

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Darca Saxton, Tyler Bjustrom, Tracie Christensen

Tim Rodemeyer, Joe Schany

 

Jane Hoyman, Board President called the meeting to order at 5:30pm.

 

Approval of Agenda:  Morton moved to approve the agenda. Seconded by Kibbie. Motion carried.

 

TEACHING & LEARNING-None.

 

CONSENT ITEMS: Huberty moved to approve the consent items and was seconded by Roethler. Motion carried.

 

OLD BUSINESS

Board Policies: Hoyman moved to approve the second readings and revisions of board policies 503.4, 503.7, 504.1-504.7. Seconded by Thomsen. Motion carried.

 

EDUCATIONAL NEWS

High School: Christensen advised the board that technology will be ready for the start of the school year. She reported on the number of families still to register online. Discussions about using the program and any issues were held. Suggestions have been submitted to JMC, the student software program, for improvements. Open House is 4pm-7pm, Thursday, August 19th. Computers will be handed out the first day of school. New branding graphics have been added in the middle school gym, middle school hallways and some additional areas that are being quoted. The ESSER funds can be used to pay for the graphics on the CARES room for safety and privacy. Quotes are also being created for trophy cases for the vocal room hallway. Curriculum changes were noted.

Middle School: Summer School update-18 students attended. Summer school was a great way to boost the students in the areas they were needing. Mr. Rodemeyer thanked new secretaries Angie Strohman and BJ Buhrow for their quick learning of the student information system and registrations. Open House for Middle School will also be held tomorrow night from 4pm-7pm, August 19. Students will get the chance to see lockers, where their rooms are and any changes of teachers and their assignments. Students can get their locker assignments and schedules at the Open House. 

Elementary: Model teachers were involved in MISIC training (regarding district curriculum) on August 12. A Parent-Teacher Conference will be held August 19, from 12pm-7pm. As of today, enrollment is up by 20 students at the elementary school. Smart TVs are in every classroom. An additional paraeducator is being hired for the higher number of students in Kindergarten. 

 

NEW BUSINESS

Personnel:  Dietrich moved to approve the resignation of Laura Hasbrouck as a Middle School paraeducator. Seconded by Roethler. Motion carried. Kibbie moved to approve the following contracts/assignments: Madison Schoening-MS BLT ($1,000), Tami Jensen-Elementary BLT ($1,000), Kari Schany-Elementary BLT ($1,000), Bill Geelan-Elementary BLT ($1,000), Allyn Heikens-HS Science Teacher for 1 Semester, Arik Kerr-HS Quiz Bowl ($768), Marcia Morse-Modification from .88 to .5 time, Sheryl Darling-Registered School Nurse ($38,000), Amber Christensen-Transfer from MS Paraeducator to Technology Assistant ($16.00/hr), Stephanie Tahtinen-Elementary Paraeducator ($11.29/hr). Seconded by Dietrich. Motion carried.

 

Second Reading Board Policies: Hanna reviewed board policies 505.5-505.9, 213.1, 401.14, 502.3, 504.3, 505.5, 711.2R2, 804.6, 804.6R1 and 905.3. Second readings will be reviewed and/or revised in September. 

 

Athletic Department Budget: Rodemeyer reviewed the general athletic budget. Minor updates were made to accommodate uniform rotations. Morton moved to approve the general athletic budget. Seconded by Dietrich.

 

Official Depositories for FY22: Huberty moved to approve the official depositories for fiscal year 2021-2022. Seconded by Roethler. Ayes-Dietrich, Hoyman, Huberty, Kibbie, Morton, Roethler, Thomsen. Nays-None. Motion carried. 

RESOLUTION NAMING DEPOSITORIES

Resolved, that the Emmetsburg Community School District of Emmetsburg, Iowa in Palo Alto County approves the following list of financial institutions to be depositories of the Emmetsburg Community School’s funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983), as amended by 1984 Acts, S. F. 2220. The treasurer is hereby authorized to deposit the Emmetsburg Community School’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Community State Bank (formerly Laurens State Bank): $9,000,000

Iowa Trust & Savings Bank: $9,000,000

Wells Fargo: $9,000,000

CERTIFICATION, I hereby certify that the foregoing is true and correct copy of a resolution of the Emmetsburg Community School adopted at a meeting of said body, duly called and held on the 18th day of August 2021, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect. 

Dated: August 18, 2021

 

Fundraisers for FY22: Board discussions were held about accounting for each fundraiser. The sponsor or coach holding a fundraiser must complete their Resale Report at the end of each fundraiser. Concerns about multiple fundraisers and becoming more unified were discussed.  Equipment requests for fundraisers must be run through either PPEL, Capital Projects or the General Fund. Dietrich moved to approve the fundraisers as presented. Thomsen seconded. Motion carried.

 

ESSER III American Rescue Plan: Hanna reviewed the most recent version of the ‘Big Rocks’ for ESSER III funding. The priority categories included Health & Safety, Personnel for Opportunity to Learn, Extended School Year, Day & Summer School and Curriculum & Resource, Professional Development, Technology, Assessment System for Special Needs and Administrative  Support Systems. Additional needs will be monitored as the year progresses. Dietrich moved to approve the ESSER III plan. Roethler seconded. Motion carried.

 

Trademark Request: Laura Wheeler-Plantz requested use of the muscle bird trademark for her creations at The Glass Shop. Kibbie moved to approve the request. Dietrich seconded the motion. Motion carried.

 

Return to Learn Plan: Hanna informed the board that the district is required to review the Return to Learn Plan every 6 months. The plan reviewed language from the state. Updates included that the district cannot require vaccinations or masks. There is also no contact tracing. Federal language requires masks on public transportation, including school buses. State language dictates that we cannot require masks on school property which includes school buses. Hanna recommended that the language in the district Return to Learn Plan recommends, but does not require masks. Testing is voluntary. Morton moved to approve the Plan and Huberty seconded. Motion carried.

 

Account Transfers: Dietrich moved to approve the transfers as presented. Thomsen seconded the motion. Motion carried.

 

Kibbie exited at 6:56pm.

 

Cafeteria (Flex) Plan: Morton moved to approve the Plan Documents for the Cafeteria (Flex) Plan to be administered by Advantage Administrators. Seconded by Roethler. Motion seconded.

 

Greenhouse Project Resolution: Grants and donations have been secured. Bids for cement work and dismantling and installation of the greenhouse. Cost to the district will be minimal.

RESOLUTION TO PROCEED TO CONSTRUCT A GREENHOUSE & COMMIT THE NECESSARY FUNDS TO COMPLETE THE PROJECT

 

BE IT RESOLVED by the Board of Directors for Emmetsburg Community School District, in Emmetsburg, Iowa that the District is hereby authorized to proceed with construction of a Greenhouse on existing school property adjacent to the Emmetsburg Community District Middle/High School.

1. The metal structure for the greenhouse will be received through a donation of an existing structure from a patron living in the Emmetsburg Community School District. The owner will be given a receipt for fair market value of the structure.

2. The District has received and will apply a $10,000 grant from Farm Credit Services of America to the project.

Dated: August 18, 2021

 

Jane Hoyman

Board President

 

ATTEST: Lisa Chapman, Business Manager/Board Secretary

 

The motion for the adoption of the foregoing resolution was made by member Huberty, seconded by member Dietrich and upon vote being taken thereon, the following voted in favor: Dietrich, Hoyman, Huberty, Morton, Roethler, Thomsen; the following voted against the same: None; and the following were absent: Kibbie: whereupon the resolution was passed and adopted and signed by the Board President and Business Manager/Board Secretary.

 

Morton moved to adjourn the meeting at 7:02 and Thomsen seconded. Motion carried.

 

___________________________________________ __________________________________________

Board President Board Secretary

 

  

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

September 1, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on September 1, 2021 at  8:31pm following the work session in the High School Library. 

 

Present: Val Morton (by Zoom), Bill Huberty, Kathy Roethler, Katy Thomsen, Jane Hoyman, Scott Kibbie

Absent:   Aaron Dietrich

Also Present:  Darren Hanna, Tracie Christensen, Tim Rodemeyer, Jill Schany, Arik Kerr, Kelly                     Josephson, Joe Schany, Kelly Klaus

 

Jane Hoyman, Board President called the meeting to order at 8:31pm.

 

Approval of Agenda: Roethler moved to approve the agenda. Seconded by Kibbie. Motion carried.

 

State Audit  Contract: President Hoyman cited Iowa Code regarding Student Activity Funds. Hoyman also read the opinion of Steve Avery, Legal Counsel. The Finance Committee recommended contracting with the state auditor to review the student activity fund. Morton moved to approve the contract and Roethler seconded the motion. Ayes-Morton, Huberty, Roethler, Hoyman, Kibbie. Nays-Thomsen. Motion carried.

 

Kibbie moved to adjourn the meeting at 8:37pm. Seconded by Thomsen. Motion carried.

 

ATTEST:

 

_____________________________

 

_________________, Board President

 

_____________________________

 

_________________, Board Secretary

 

Dated September 1, 2021

 

_______________________________ ________________________________

Board President Board Secretary

   

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Work Session 

Board of Education

September 1, 2021 Minutes

 

The Board of Education of Emmetsburg Community School District met in a work session on September 1, 2021 at 6:30pm in the High School Library. 

 

Present: Val Morton (by Zoom), Bill Huberty, Kathy Roethler, Katy Thomsen, Jane Hoyman, Scott Kibbie

Absent: Aaron Dietrich

Also Present:  Darren Hanna, Tracie Christensen, Tim Rodemeyer, Jill Schany, Kelly Josephson, 

Kelly Klaus, Joe Schany, Scott Wirtz, Michelle Theesfeld, Bill Geelan, Holly Keenan, 

Anny Fiene, Danielle Auten, Jen Bauer, Lindsy Frambach, Bruce Nelson, Ben 

Thomsen, Mark Klaus, Arik Kerr

 

Superintendent Hanna presented a power point entitled Public Purpose. 

The  purpose of the workshop is to understand acceptable practices within the Student Activity Fund while fully supporting our Student Activities. The authority/responsibility for the development, implementation, and oversight of the Student Activity Program/Fund resides with the Board of Directors. The guidance that is driving the district is the Department of Education’s Frequently Asked Questions dated 3-23-2016. Some past practices are in line with current guidance/rules and could continue forward. Some past practices are not in line with current guidance/rules and will need to be addressed. The board and audience reviewed questions from the Board, Administration, and Coaching Staff that had been previously submitted. Responses from Kassandra Cline, SBRC Liaison from the Department of Education were read. Kassandra Kline entered the meeting at 7:00pm to answer any additional questions. Kline left the meeting at 8:11pm.

 

705.4R2 is the policy regulation that specifically addresses Student Activity Funds. It is the Policy Committee’s intention to spell out the policy regulation and bring it to the full board. The policy will be updated as well as inserting the updated regulations in the handbooks.

 

The Policy Committee will make recommendations to the Board for revision of 705.4R1 Use of Public Funds Regulation at a later date. The policy regulation revision will need two readings unless deemed an emergency by the board.

 

The work session ended at 8:29pm.

 

________________________________________ _____________________________________

Board President Board Secretary

 

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

October 6, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on October 6, 2021 at  5:00pm in the High School Library. 

 

Present: Jane Hoyman, Bill Huberty, Val Morton, Kathy Roethler, Katy Thomsen

Absent:   Aaron Dietrich, Scott Kibbie

Also Present:  Darren Hanna, Tim Rodemeyer, Lisa Chapman

 

Jane Hoyman, Board President called the meeting to order at 5:01pm.

 

Approval of Agenda: Morton moved to approve the agenda. Seconded by Huberty. Motion carried.

 

CLOSED SESSION: Director Morton motioned to move to closed session citing Iowa Code as follows: 21.5(e) To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor. and 21.5(a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds as requested by the parent. Huberty seconded. Ayes-Hoyman, Huberty, Morton, Roethler. Nays-None. Motion carried.

The board moved to the Conference Room to discuss the issue.

 

Exited Closed Session at 5:21pm.

The board reconvened in open session in the High School Library at 5:21pm.

Director Thomsen exited at 5:35pm.

 

Expulsion/Suspension of Student X

Director Morton moved to suspend Student X for the remainder of the school year. An evaluation must be completed prior to re-entry in the district. Roethler seconded the motion. Ayes-Hoyman, Huberty, Morton, Roethler. Nays-None. Motion carried.

The board moved to the Conference Room for the closed session.

 

CLOSED SESSION:  Director Huberty motioned to move to closed session citing Iowa Code as follows: 21.5(e) To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor. and 21.5(a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds. Roethler seconded. Ayes-Hoyman, Huberty, Morton, Roethler. Nays-None. Motion carried.

The board moved to the Conference Room for the closed session.

 

The board reconvened in open session.

Expulsion/Suspension of Student Y

Director Morton moved to suspend Student Y for the remainder of the school year. An evaluation must be completed prior to re-entry in the district. Roethler seconded the motion. Ayes-Hoyman, Huberty, Morton, Roethler. Nays-None. Motion carried.

 

Adjournment: Morton moved to adjourn at 5:46pm. Huberty seconded the motion. Motion carried.

 

____________________________________ ___________________________________

Board President                                             Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Annual Meeting 

Board of Education

November 15, 2021 Minutes

(dated changed to allow board to attend school board convention in Des Moines)

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District’s annual meeting met in a regular session on November 15, 2021 at 5:30pm in the High School Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Val Morton, Katy

Thomsen, Scott Kibbie

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Tyler Bjustrom, Tim Rodemeyer, Bruce Nelson, Lori Riley, Kelly Josephson, Danielle Auten (exit 6:03pm), Mary Ellen Jackson (exit 6:03pm), Dave Dow, Jana Nelson, Liz Naviaux, Jessica Biddle, Darca Saxton, Robin Hauswirth, Jill Schany, Arik Kerr, Joe Schany, JaDee Gloede, Sarah Brugman, Rebecca Dow, Roger & Sandi Keith

 

Jane Hoyman, Board President called the meeting to order at 5:30pm.

 

Approval of Agenda: Huberty moved to approve the agenda. Seconded by Kibbie. Motion carried.

 

TEACHING & LEARNING-Emmetsburg Instructional Model

Kelly Josephson, Danielle Auten, Mary Ellen Jackson

The district uses multiple targets when planning each class period in their instructional model. Those targets include Engagement, Check for Understanding, Instructional Time, Assessments, Expectations, Rules/Routines and Learning Targets. The targets are for both instructors and students. Presenters gave specific examples of using these strategies in their classrooms. The document presented in simple form is a quick reference for staff and students.

 

CONSENT ITEMS: Dietrich moved to approve the consent items and was seconded by Roethler. Motion carried.

 

OLD BUSINESS

Board Policies:  Morton moved to approve the second readings and revisions of board policies 401.07, 200.3, 206.1-206.2, 213, 302.5, 303.6, 412.3, 504.14, -15, 603.6, 604.01606.2, 701.2, 803.1. Seconded by Thomsen. Motion carried.

 

Limited English Proficiency (LEP) Allowable Cost: Thomsen brought the LEP discussion back to the table. Thomsen moved to allow district administration to submit a request to the School Board Review Committee for a modified supplemental amount of $7,138.47 related to excess costs incurred for offering the English Language Learner program in the prior fiscal year. Seconded by Morton. Ayes: Huberty, Kibbie, Morton, Roethler, Thomsen, Hoyman, Dietrich.  Nays: None. The motion passed unanimously by a vote of 7-0. Motion carried.

 

EDUCATIONAL NEWS

High School-Christensen is looking for ways to get more parents to High School conferences. Christensen reviewed mid-term academics. An initial meeting was held November 8 regarding Portrait of a Graduate. The next meeting will be November 18 at 5:00pm in the HS/MS Library. Buena Vista University (BVU) contracted the district regarding a strategic partnership with them. This memorandum with BVU includes a 30% discount for staff and their children for tuition.

Middle School-Conference attendance rates were reviewed. An average of 64% of parents attended their students’ conference. Paraeducator Ms. Horst put together a lesson to write letters for the veterans. Students went to the VFW on November 11th. Isaac Strohman was able to read his letter to the veterans. Middle School is continuing to work on appropriate use of technology in their PBIS program. Students of the month were presented.

Elementary-Conferences percentages were reviewed. The average attendance at the elementary school was 94.8%. The elementary fundraiser was completed this past week through Partners in Education (PIE) group. This fundraiser is going to the elementary playground equipment. PBIS students of the week were able to eat doughnuts with Mr. Bjustrom on Friday. 

 

Adjournment: Kibbie moved to adjourn the retiring board at 6:03pm. Seconded by Dietrich. Motion carried.

Hoyman and Dietrich exited following the meeting. 

 

ORGANIZATIONAL MEETING

Secretary Chapman called the organizational meeting to order at 6:05pm. 

The oath of office was administered to new board members Bruce Nelson and Lori Riley by Secretary Chapman.

Chapman called for nominations of Board President. Kibbie nominated Kathy Roethler. Morton moved to cease nominations. Huberty seconded. Motion carried. Ballots were distributed. Roethler was appointed by a 7-0 vote. Chapman called for nominations of the Vice-President. Kibbie nominated Morton. Nelson nominated Thomsen. Thomsen called for nominations to cease and Roethler seconded the motion. Motion carried. Ballots were distributed. Morton was appointed as the Vice-President on a 4-3 vote. The oath of office was administered to President Roethler and Vice-President Morton.

Time & Date: The time and date of the regular monthly meeting was set for the third Wednesday of the month at 5:30pm in the HS/MS Library. Kibbie moved to set the meetings as noted and Nelson seconded. Motion carried.

Huberty moved to approve the organizational meeting agenda. Kibbie seconded the motion. Motion carried.

Public Comment Policy: The Public Comments Participation Policy 213 was reviewed for the audience for instances when they would like to speak about issues on the agenda. Jessica Biddle voiced her concerns with both the notifications of agendas and the OSHA mandates on the agenda.

First Reading Board Policies: Board policies 105, 210.8, 212, 212.1, 307, 401.4, 502.4, 508-508.5, 606.6 and 502.1 were reviewed with the board for the first reading. These policies will be read again in December for the second reading and approvals.

OSHA Emergency Temporary Standard (ETS) on COVID-19 Vaccination & Testing

Administration has reached out to legal and IASB regarding the ETS. We have been directed to wait on adopting any policies. There is a possibility that there will be a ruling on the stay allowed for the 5th circuit applicable for the remaining circuits. There are also religious and medical exemptions. Hanna received information from legal at Iowa Association of School Board regarding the exemptions that are allowed for the vaccination, weekly testing and mask mandates. There is a simple form that will need to be completed by the staff member for the exemption. As information is received, administration will get the information out to staff and public as soon as possible. The ETS is to be in place by December 6th if the stay is not upheld.

Electrical & Plumbing Service for Greenhouse

Electrical: One bid was received from K & W Electric in the amount of $6,148 to complete the electrical work for the Greenhouse. Thomsen moved to accept the bid from K & W Electric. Riley seconded the motion. Motion carried.

Plumbing: One bid was received from Bauer Plumbing in the amount of $3,230 to complete the plumbing work for the Greenhouse.  Nelson moved to accept the bid from Bauer Plumbing. Huberty seconded the motion. Motion carried.

 

Prairie Lakes AEA 8 Director District Ballot

Kibbie moved to vote for Sue Brown as the director for district 2 to represent Emmetsburg CSD on the Prairie Lakes AEA 8 board. Nelson seconded. Motion carried.

Palo Alto Gaming Grant & Mini Grants: The Palo Alto County Gaming & Development Corporation school grant application will be requesting the funds for an update to the sound board and sound system in the auditorium. This will take the system from an analog system to a digital system.  The Shared School grant application will be requesting an update to the camera system. The Mini Grant will be initiated by the students in the Middle School Student Council. The students will come to the board at the December meeting for approval.

 

Appointments/Committees: The committees and appointments were set as follows:

Negotiations/Finance-Nelson, Morton, Thomsen

Facilities/Transportation-Roethler, Huberty, Morton

Education/Policy Development-Kibbie, Riley, Huberty

School Improvement Advisory (SIAC)-Roethler, Nelson

Emmetsburg Education Foundation-Riley

IASB Delegate-Huberty

Palo Alto County Supervisory-Kibbie

Legal Counsel: Kibbie moved to approve Steve Avery of Cornwall, Avery, Bjornstad & Scott and Ahlers & Cooney P. C. as the district legal counsel. Seconded by Morton. Motion carried.

Local Publisher: Morton moved to approve Emmetsburg Publishing as the local publisher for the district. Seconded by Thomsen. Motion carried.

K-12 Desk Audit: Superintendent Hanna reviewed the enrollment data with the board and audience. Thomsen moved to approve the enrollment data and was seconded by Nelson. Motion carried. 

Early Graduation: Three (3) seniors applied for early graduation. Pending meeting final requirements, Morton moved to approve the applications for early graduation. Nelson seconded. Motion carried.

School Budget Review Committee (SBRC) Applications

Open Enrollment Out not in Fall 2020: Morton moved to allow administration to submit a request to the School Budget Review Committee for a modified supplemental amount of $56,384 for open enrolled out students who were not included in the district’s previous year certified enrollment count. Seconded by Huberty. Ayes: Huberty, Kibbie, Morton, Nelson, Riley, Roethler, Thomsen. Nays: none. The motion passed on a 7-0 vote.

 

Limited English Proficient (LEP) Instruction Beyond 5 Years: Morton moved to allow administration to submit a request to the School Budget Review Committee for a modified supplemental amount of $1,537.20 related to the English language learning program for students who have exceeded five (5) years of weighting that are included on the Fall 2021 certified enrollment headcount. Seconded by Riley. Ayes: Huberty, Kibbie, Morton, Nelson, Riley, Roethler, Thomsen. Nays: none. The motion passed by a vote of 7-0.

Copier Lease: Superintendent Hanna presented the proposals for a new copier lease. Proposals were received from the current company, Gordon Flesch (formerly Advanced Systems) and Access Systems. Hanna recommended the proposal from Access Systems due to a savings of over $19,000 over the three (3) contract period. Kibbie moved to approve the lease from Access Systems. Thomsen seconded the motion. Motion carried.

Buena Vista University (BVU) Partnership: Secondary Principal Christensen presented the  Memorandum of Understanding for a partnership with BVU. A letter for employees, FAQs and list of educational opportunities was reviewed. One advantage for employees and their children included a 30% discount for tuition. Morton moved to approve the Memorandum of Understanding with BVU and Kibbie seconded. Motion carried. 

 

Kibbie moved to adjourn the meeting at 7:22pm. Morton seconded. Motion carried.

 

______________________________________ ___________________________________

Board President                                                 Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

December 15, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on December 15, 2021 at 5:30pm in the High School Library. 

 

Present: Bill Huberty (Zoom), Kathy Roethler, Val Morton (Zoom), Katy Thomsen (Zoom), Scott Kibbie, Bruce Nelson, Lori Riley (Zoom)

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Tyler Bjustrom, Tim Rodemeyer, Tracie 

Christensen, Jacob Oliver

 

Kathy Roethler, Board President, called the meeting to order at 5:30pm.

 

Approval of Agenda: Kibbie moved to approve the agenda. Iowa School Performance Profiles was moved to the beginning of the meeting. Seconded by Nelson. Motion carried.

 

Iowa School Performance Profiles-There are eight factors that rate the districts. West Elementary increased from 38.52 to 58.63. They are now a commendable school. Middle School rated 47.44 and now at 57.19. 54.7 is the state average. The Middle School is now in the top half. High School was 49.34 and now 54.97 and also rated as commendable. The district has reason to celebrate their accomplishments! Still room to grow and staff will continue to work to improve.

 

The board recessed at 5:39pm when the tornado sirens were going off. Nelson exited and went home. Power was lost and Riley, Morton, Thomsen and Huberty that were connected by Zoom were lost. The board moved to a room of safety.  When it appeared that danger had passed, it was decided to move forward with the meeting as long as we could maintain a quorum. Connectivity was limited in the HS Library. The meeting was moved to Mrs. Christensen’s office where Nelson and Morton were able to be reached by teleconference. A quorum was reached and the meeting reconvened at 6:10pm. Still in attendance were Darren Hanna, Tim Rodemeyer, Tracie Christensen, Tyler Bjustrom, Kathy Roethler, Scott Kibbie, Val Morton (by phone), Bruce Nelson (by phone), Lisa Chapman and Jacob Oliver. 

 

CONSENT ITEMS: Kibbie moved to approve the consent items including the Financial Health Analysis and was seconded by Morton. Motion carried.

 

OLD BUSINESS

Board Policies: Morton moved to approve the second readings and revisions of board policies 108, 210.8, 212, 212.1, 307, 401.04, 502.1, 502.4, 508.1-508.3, 606.6. Seconded by Kibbie. Motion carried.

 

EDUCATIONAL NEWS 

High School:.Items highlighted in the High School report included Senior Open Campus, Portrait of a Graduate, Students of the Week and a review of the holiday entertainment. 

Middle School: Middle School reviewed the students of the month, homework camp, end of semester plans, 15 days of Christmas and the holiday entertainment. 

Elementary: West Elementary enrollment numbers were reviewed.Other events highlighted were the K-1 concert, and the movies that students will see on December 22.

 

NEW BUSINESS

Personnel:  Kibbie moved to approve the following resignations: Jill Schany-Yearbook Advisor & David Dow-HS Science (effective at end of school year). Seconded by Roethler. Motion carried. Kibbie moved to approve the following contracts/assignments: Jadyn Schutjer-7th Grade Girls Basketball ($1,976), Pete Kapustynksi-Long Term Substitute HS Science. Seconded by Roethler. Motion carried.

 

First Reading Board Policies: Hanna reviewed board policies 600-602.4, 407.6, 4071.E1, 705.3, 705.3R1 that were discussed at the Policy Development Committee meeting. A new policy included is the Early Retirement Policy. Second readings will be reviewed in January.

 

Modified Allowable Supplement-At Risk/Dropout Prevention:  The district plans to use the Dropout and At-Risk funding for the At-Risk teacher salary, counselors, Iowa Net High Academy, credit recovery, summer school and after school programs. A motion was made by Nelson and seconded by Kibbie to authorize the district’s administration to submit a request to the School Board Review Committee in the amount of $35,094 for Modified Supplemental Assistance for the purpose of the Dropout Prevention and At-Risk programs. Motion carried.

 

PACGDC: Superintendent Hanna submitted the application’s for the School Award, Shared School Award and Mini-Grants for the Palo Alto County Gaming and Development Corporation for the board’s approval. 

The following quotes were approved:

RDI for sound system updates in the amount of $61,458.66. Morton moved to approve the quote and Nelson seconded. Motion carried.

Thomsen for security cameras in the amount of $61,222.28. Kibbie moved to approve the quote and Roethler seconded. Motion carried. 

Boland Recreation for outside tables for the Middle School playground in the amount of $6,257. Nelson moved to approve the quote and Roethler seconded the motion. Motion carried.

 

The board made the following resolutions to approve the Palo Alto County Gaming and Development Corporation applications for grants:

 

WHEREAS, the Emmetsburg Community School Board of Directors supports the School Grant Award application to the Palo Alto County Gaming and Development Corporation for the purpose of updating sound boards/sound system in the Emmetsburg Community School Auditorium and updates to the security camera system at the High School and Middle School. Val Morton made a motion to apply for a School Award Grant from PACGDC to apply funds towards an Auditorium Sound System/Sound Board updates and Security Camera updates in the High School and Middle School. The total cost of the project is $122,680.94. Scott Kibbie seconded. Ayes-Huberty, Kibbie, Morton, Nelson, Riley, Roethler, Thomsen. Nays-None. Motion carried.

 

WHEREAS, the Emmetsburg Community School Board of Directors supports the Shared Schools Award application to the Palo Alto County Gaming and Development Corporation for the purpose of updating the camera system at the Emmetsburg Community High School and Middle School. Val Morton made a motion to apply for a Shared Schools Grant from PACGDC for security camera updates in the amount of $10,000.00. Bruce Nelson seconded. Ayes-Huberty, Kibbie, Morton, Nelson, Riley, Roethler, Thomsen. Nays-None. Motion carried.

 

WHEREAS, the Emmetsburg Community School Board of Directors supports the Mini-Grant Award application to the Palo Alto County Gaming and Development Corporation for the purpose of adding playground equipment at the Emmetsburg Middle School. Scott Kibbie made a motion to apply for a $5,000.00 Mini-Grant from PACGDC for addition of playground equipment at the Emmetsburg Middle School for a total project cost of $6,257.00. Bruce Nelson seconded. Ayes-Huberty, Kibbie, Morton, Nelson, Riley, Roethler, Thomsen. Nays-None. Motion carried.

 

EDA Contract Revision:  Nelson moved to approve the revised Engineering Design Associates, Inc. contract. EDA is the company used as the architects for the West Elementary School Classroom HVAC retrofit project. Seconded by Roethler. Motion carried.

 

Adjournment:  Kibbie moved to adjourn at 6:36pm. Motion carried.

 

_____________________________________ ___________________________________

Board President                                                Board Secretary