EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting

Board of Education

February 17, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on February 17, 2021 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Val Morton (by Zoom), Katy Thomsen, Scott Kibbie

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman (by Zoom), Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom, Sara Straw, Kelly Josephson, Joe Schany, Jill Schany, Arik Kerr, Erin Siefken, Julia Badenhope, Mike Dunlap

 

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

Approval of Agenda:  Roethler moved to approve the agenda. Seconded by Thomsen. Motion carried.

 

TEACHING & LEARNING: 2021 Iowa’s Living Roadways Community Visioning Program

Julia Badenhope, an Iowa State University faculty member and a Community Planner and Designer works with the Living Roadways Visioning Program. Julia has developed a survey for 9th and 12th grade kids and their experiences in transportation. If the district decides to pursue the survey, packets will be sent home to these students. All surveys will be returned directly to Iowa State University. Julia presented the project to the board. Focus groups will include all types of users including the students. The survey will include maps, capture experiences and needs. The survey will also ask about what the kids will want. Recreation uses will also be asked. To find out more about the program, anyone can visit www.communityvisioning.org. 

Badenhope exited at 5:50pm.

 

REGULAR MEETING

CONSENT ITEMS:  Huberty moved to approve the consent items. Seconded by Kibbie.  Motion carried.

 

OLD BUSINESS

Board Policies: Policies 501.04-501.11 were updated. Thomsen moved to approve the policies and Morton seconded. Motion carried. 

 

EDUCATIONAL NEWS

High School: Christensen reviewed the HS Edify Data. This program was implemented to assess student understanding of the Iowa Core Standards. This data drives the conversations and decisions made. STEM Best Grant application was updated to incorporate K-12 classes. The University of Iowa will be working with our teachers in the STEM program. The Standards Based Grading Committee held lengthy conversations about the Grading Guidelines at the HS. Some changes are being made to the current grading processes.

Middle School: Rodemeyer reported FAST (reading and comprehension) data from the Middle School. Students of the week were listed. aMath is the assessment for tracking math scores. The MS PBIS team set a goal to reduce office referrals. Spring conferences will be here soon. Staff is working on a process to again include students. There will also be options for parents not comfortable with coming to the school building.

Elementary: Valentine’s celebration was a success. 100th day of school celebrations. All elementary grades are improving their FAST scores. Preschool signup is happening now as well as Kindergarten. Mr. Swanson used the VR goggles to take kids to Mt. Everest. Congratulations to Mr. Swanson on his Impossible to I’m Possible honor! Also, congratulations to Ryan Brennan, Cade Shirk, Matt Wirtz and Jordan Anderson for making it to state in wrestling! You can listen on KEMB or KICD. You can also purchase the entire tournament viewing through TrackWrestling for $19.99. 

 

NEW BUSINESS

Personnel:  Roethler moved to approve the resignation of Brett Hansen as Varsity Baseball Coach beginning the summer of 2022. Thomsen seconded. Motion carried. 

Board Policies: Policies 501.13-501.17 were reviewed. They will be presented for a second reading in March.

Budget Guarantee: Moved to approve the following resolution:

RESOLVED, that the Board of Directors of Emmetsburg Community School District, will levy property taxes for the fiscal year 2021-2022 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Roll call vote: Ayes-Dietrich, Huberty, Kibbie, Morton, Thomsen, Roethler, Hoyman. Nays-none. Motion carried.

Out of State Travel:  The High School Show Choir would like to travel to Vermillion, SD on February 27, 2021 for competition and is asking for board approval to travel out of state. Due to COVID concerns the Pella competition had to be cancelled. There are restrictions in place for Vermillion. Those restrictions have been reviewed. If any issues would come up between now and February 27 regarding COVID, plans may change. Thomsen moved to approve the out of state trip and Kibbie seconded. Motion carried.

 

ADJOURNMENT: Kibbie moved to adjourn the meeting at 6:34pm. Seconded by Dietrich. Motion carried.

 

__________________________________ ___________________________________

Board President Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting

Board of Education

December 18, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on December 18, 2020 at 10:00am in the Superintendent’s Office & by Zoom. 

 

Present: Jane Hoyman, Kathy Roethler, Aaron Dietrich, Scott Kibbie (all by Zoom)

Absent:   Val Morton, Bill Huberty, Katy Thomsen.

Also Present:  Darren Hanna, Lisa Chapman

 

Jane Hoyman, President, called the session to order at 10:00am, acknowledged the fact of a quorum.

 

Approval of Agenda:  Kibbie moved to approve the agenda. Seconded by Roethler.  Motion carried.

 

Approve Minutes from December 16, 2020: The minutes were reviewed from the Wednesday, December 16, 2020 regular meeting. The wording for the mini-grant was read. It is imperative that the wording is in accordance with the requirements of the mini-grant application. Dietrich moved to approve the minutes and Roethler seconded. Motion carried.

 

Approve the Purchase of Auditorium Improvements: Superintendent Hanna presented a quote from Mid-States Audio & Video for a projection system and infrastructure improvements for the auditorium in the amount of $31,417. Discussions were held about what was included in the quote and additional sound system updates that will need to be made in the future. Kibbie moved to approve the purchase of the projection system and infrastructure needed for the auditorium improvements. Seconded by Dietrich. Motion carried.

 

Kibbie moved to adjourn the meeting at 10:12am. Dietrich seconded. Motion carried.

 

___________________________________                                                         __________________________________

Board President                                                                                                  Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

February 22, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on February 22, 2021 at 7:00am.. 

 

Present: Jane Hoyman (Zoom), Bill Huberty, Kathy Roethler (Zoom), Aaron Dietrich (phone)

Scott Kibbie, Val Morton (Zoom), Katy Thomsen

Absent:   None

Also Present:  Darren Hanna, Lisa Chapman (Zoom), Arik Kerr (Zoom), Jill Schany (Zoom), Darca

Saxton (Zoom), Kelly Josephson(Zoom), Tracie Christensen (Zoom)

 

Jane Hoyman, President, called the session to order at 7:00am, acknowledged the fact of a quorum.

 

Approval of Agenda:   Kibbie moved to approve the agenda. Seconded by Thomsen. Motion carried.

 

Master Contract Agreement:   Morton moved to approve the Master Contract for 2021-2022 & 2022-2023. The base will increase by $1,375 in year one to $36,862 and $1,375 in year two to $38,237. Schedule B will remain the same. Seconded by Dietrich. Ayes-Hoyman, Huberty, Roethler, Dietrich, Morton. Nays-Kibbie. Abstain-Thomsen. Motion carried..

 

Kibbie moved to adjourn the meeting at 7:26am. Seconded by Hoyman. Motion carried.

 

__________________________________                                __________________________________

Board President                                                                        Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting & Budget Hearing

Board of Education

March 17, 2021 Minutes

 

TEACHING & LEARNING: FFA’s Laney Montag Public Speaking Presentation

Laney Montag presented her Prepared Public Speaking  speech to the board entitled “Unity in Agriculture”.

Laney will present her speech at the FFA State Contest in April.

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on March 17, 2021 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty (by Zoom), Kathy Roethler, Val Morton, Katy Thomsen Absent:   Scott Kibbie,  Aaron Dietrich

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Darca Saxton

Jill Schany, Tiffany Tomlin-exit 5:40pm, Laney Montag-exit 5:40pm, Joe Schany, Arik 

Kerr

 

Jane Hoyman, President, called the session to order at 5:41pm, acknowledged the fact of a quorum.

 

BUDGET HEARING

Mr. Hanna presented the proposed budget for fiscal year 2021-2022. The overall tax rate is proposed to remain at $12.45. There were no questions from the audience.

 

Approval of Agenda:  Roethler moved to approve the agenda. Seconded by Thomsen. Motion carried.

 

REGULAR MEETING

CONSENT ITEMS:   Morton moved to approve the consent items. Seconded by Roethler. Motion carried.

 

OLD BUSINESS

Board Policies: Policies Student Series 501.13-501.17 were updated. Thomsen moved to approve the policies and Hoyman seconded. Motion carried. 

 

EDUCATIONAL NEWS

High School: Parent-Teacher Conferences going on. Times changed a bit to accommodate parents better. The Extravaganza was held March 6. Even though it wasn’t like past years, it was a great event. The Parade of Bands was held March 9th-11th. Awards night will be held with National Honor Society induction on March 29th in the auditorium.  ISASP testing will be held the week of March 22. All online students must come in to take those in person. Prom 2021 is April 24th with precautions in place. Press release will be forthcoming. Conditions for Learning Survey will be submitted this year. The results will be included in the ESSA designations for the Middle School and High School. National History Day involves the Middle School. Ava Dietrich’s project was selected to move on with her presentation.

Middle School: PBIS goals to reduce discipline referrals were met. The students were awarded with an incentive treat. Parent-Teacher Conferences were held last night and will be Thursday night. Numbers of parents have increased. Conferences are student led. Students take ownership in their own learning. Eight staff members attended the NIET National Conference virtually. This is a research based conference teaching teachers strategies in the classroom. 

Elementary: Bjustrom’s report included information on Dr. Seuss Day, Kindergarten Round-Up, Ag in the Classroom, Parent-Teacher Conferences and the ISASPs that are coming up.

 

NEW BUSINESS

Personnel:  Huberty moved to approve the resignation of Jadyn Schutjer as National Honor Society Sponsor and Diana Stafford-Elementary Teacher. Both resignations are effective at the end of the school year. Roethler seconded. Motion carried. The board would like to thank Mrs. Stafford for the many years of dedicated service. Thomsen moved to approve the following contracts:

Josh Bay-Assistant Varsity Baseball Coach ($3,186.00)

Molly McCain-Volunteer Girls’ Golf Coach ($0)

Jadyn Schutjer-Volunteer Girls’ & Boys’ Track Coach pending final certification ($0) 

Ali Laubenthal-Middle School Softball Coach pending final certification ($1,976.00) 

Scott Higgins-Middle School Baseball Coach ($1,976.00). 

Roethler seconded. Motion carried.

Board Policies:  Student Series Policies 502-502.5, 503.1, 503.5-503.6RE2 and Employee Series 409.2 were reviewed. They will be presented for a second reading in April.

Budget: Morton moved to approve the FY22 Budget. Huberty seconded.  Motion carried.

Shared Teaching Contract:  Amanda Schmidt, Shared Superintendent for Gilmore City-Bradgate approached the Emmetsburg District to share a Librarian at .20 FTE. Roethler moved to approve the 28E Agreement with Gilmore City-Bradgate at 20%. Thomsen seconded. Motion carried.

Timberline Billing Service Contract: Hoyman moved to approve the renewal contract with TImberline Billing Service. Roethler seconded. Motion carried.

Asset Works Agreement: Morton moved to approve the Asset Works agreement for a fixed asset inventory and Huberty seconded. Motion carried.

 

ADJOURNMENT: Huberty moved to adjourn the meeting at 6:28pm. Seconded by Morton. Motion carried.

 

__________________________________                                                     _________________________________

Board President                                                                                             Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

March 23, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on March 23, 2021 at 5:00pm. 

 

Present: Jane Hoyman (Zoom),Kathy Roethler (Zoom), Aaron Dietrich, Val Morton (Zoom)

Scott Kibbie (by phone)

Absent:   Katy Thomsen, Bill Huberty

Also Present:  Darren Hanna, Lisa Chapman (Zoom), Jill Schany (Zoom), Tim Rodemeyer (Zoom)

 

 

Jane Hoyman, President, called the session to order at 5:01pm, acknowledged the fact of a quorum.

 

Approval of Agenda:  Roethler moved to approve the agenda. Seconded by Dietrich. Motion carried.

 

Personnel:   Kibbie moved to approve the resignation of April Buss as a Para-Educator, 7th Grade Girls Basketball Coach, 8th Grade Girls Track Coach and Assistant Varsity Softball Coach. Morton seconded. Motion carried. Morton moved to approve a contract to Katie Schmitt as the 8th Grade Girls Track Coach for one year. Seconded by Dietrich. Motion carried..

 

Shared Boys Soccer Agreement: Dietrich moved to approve the Boys Soccer Sharing Agreement with Humboldt Community School. Roethler seconded the motion. Motion carried.

 

Kibbie moved to adjourn the meeting at 5:07pm. Seconded by Hoyman. Motion carried.

 

__________________________________                                   __________________________________

Board President                                                                           Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

April 21, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on April 21, 2021 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Scott Kibbie 

Val Morton 

Absent:   Katy Thomsen

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Dan Hewitt, 

Robin Hauswirth, Tyler Bjustrom, Kelly Josephson, Darca Saxton, Joe Schany,

Sara Straw, Arik Kerr, Jill Schany, Kari Schany, Brynna Ludwig (5:46pm)

 

Jane Hoyman, President, called the session to order at 5:31pm, acknowledged the fact of a quorum.

 

TEACHING & LEARNING

Brynna Ludwig presented her mural idea entitled “Emmetsburg Positivity Mural”. Brynna would like to paint this mural in the hallway entering through Door 4 (auditorium door). This mural depicts all sports and clubs offered to students. Brynna says this is her way of showing her appreciation for the offerings that students have. Mr. Hewitt will oversee the project. Mr. Hanna would like to set up a process to review ideas such as this and determine that the project fits the district vision. This project will begin soon taking approximately 4+ weeks.

 

Approval of Agenda:  Roethler moved to approve the agenda. Seconded by Huberty. Motion carried.

 

CONSENT ITEMS:  Morton moved to approve the consent items and was seconded by Kibbie. Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 502.1-502.5, 409.2, 503.1, 503.5-503.6E2 were presented for approval.   Hoyman moved to approve the policies and was seconded by Roethler. Motion carried.

 

PRINCIPAL REPORTS

High School-There are 15 teachers training in the STEM Best Innovator Program. This certification means your educator may offer University of Iowa College of Business credit in STEM Innovation. Students in this class earn credit by demonstrating competency through the STEM Innovator Portfolio. At the High School level next year, Jill Schany will teach Composition I and II. Students will be able to take the class on campus and still earn the college credit. Career Exploration Day was offered virtually at the high school. Accuplacer was offered in our own building for students to be able enroll in classes at Iowa Lakes Community College. Students participated in the State FFA Leadership Convention April 19 and 20. Vocal state large group contests will be held in Emmetsburg on May 8th and will host five (5) other schools. Seniors last day is May 18. Graduation will be May 23rd. PK-11 last day is May 25 with an 11:00am dismissal. On May 25th staff will have a luncheon at 12:00pm and a retiree coffee following. 

Middle School-Students of the Week were honored. ISASP testing has been completed. Testing was done online this year. Eighth graders will have an orientation on April 29th at 6:00pm. National Excellence in Teaching (NIET) Conference was attended by staff and will present at the May board meeting. For 2021-2022, fifth grade will be split in two sections, but in the Middle School building. A schedule will be developed for grades 6-8. Discussions are being held to add an exploratory class for Agriculture class.

Elementary-Elementary Track meet is May 7th with a rain date of May 14th. In the elementary school they will transition to three classrooms in the 1st grade. There are chicks in the preschool room that have students excited. ISASPs are complete. Self-Assessment MTSS Implementation (SAMI) is complete. The process gives an honest snapshot of the systems currently in place. May Day baskets are being made in the 3rd grade. They have approximately 3,000 baskets to make. A new math series will be adopted. Curriculum coaches are working to find a program. More information will be coming. Interviews are planned for Thursday for a special education teacher. Summer School plans have been solidified for June. Summer school will be an ESSER II expense (money received from COVID federal funds). Sara Straw will be presenting our PLC program to Northwestern College.

NEW BUSINESS

Personnel: Dietrich moved to approve the resignations of Karen Thilges-MS/Elementary Special Education Teacher, Allyson Bruhn-Freshman Softball Coach (Summer 2022) and Julie Bird-Basketball Cheer Coach. Seconded by Kibbie. Motion carried. Roethler moved to approve the following contract: Tim Swanson (one year)-Assistant Varsity Softball. Seconded by Dietrich. Motion carried.

Board Policies (First Reading): The board held a first reading of board policies 502.6-502.10, 503.6.

Graduate List: Pending meeting final requirements and approval of Mrs.Christensen, Huberty moved to approve the presented list of graduates. Seconded by Dietrich. Motion carried.

Public Hearing on Academic Calendar (6:09pm): Mr. Hanna presented the academic calendar for 2021-2022. Spring Break was set for March 14-18. The first day of school is set for August 23rd. Christmas Break was set for December 24-January 3. There were no comments from the audience. End 6:12pm.

Discuss/Approve 2021-2022 Academic Calendar: Kibbie moved to approve the Academic Calendar for 2021-2022. Seconded by Roethler. Motion carried.

Late Filed Open Enrollment: Kibbie moved to deny a late filed open enrollment application to Iowa Virtual Academy without good cause. Dietrich seconded the motion. Motion carried.

FY20 Audit:Morton moved to approve the FY20 audit. Seconded by Roethler. Motion carried.

AEA Purchasing Agreement FY22:  Dietrich moved to approve the AEA Purchasing Agreement for FY22. Seconded by Huberty. Motion carried.

Non-Certified Wages: Morton moved to approve a 30 cent raise for hourly staff, bus drivers a 5% increase for route, activity and special education routes, sub teacher pay to $130 per day and coaches that drive their own events to $60 per event out of town and $30 for in town events. Seconded by Kibbie. Motion carried.

Directors’ Wages: Hanna recommended an average increase for Director’s of 2.2% increase. Dietrich moved to approve the increase and Huberty seconded the motion. Motion carried.

Principals’ Wages: Hanna recommended a 2.0% increase for Principals for FY22. Roethler moved to approve the increase and was seconded by Dietrich. Motion carried.

Federal Trademark: Hanna reached out to Sean Solberg of Dentons Davis Brown firm about trademarking the E-Hawk brand. If an entity/club/organization would profit from the use of the E-Hawk brand, they would have to get the board’s approval if trademarked. The cost to the federal trademark is $1,700+attorney fees.  Roethler moved to approve the process and application to trademark the E-Hawk name and muscle bird with E on the chest. Morton seconded. Ayes-Hoyman, Roethler, Kibbie, Dietrich, Morton. Nay-Huberty. Motion carried.

 

Kibbie moved to adjourn at 6:42pm. Seconded by Roethler. Motion carried.

 

____________________________________ __________________________________

Board President Board Secretary

E

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

June 16, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on June 16, 2021 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Aaron Dietrich, Scott Kibbie, Val Morton (by Zoom), Katy Thomsen

Absent:   Kathy Roethler, Bill Huberty

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom

Joe Schany, Jacob Oliver

 

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

Thomsen moved to approve the agenda as amended (moved Personnel to the beginning of the meeting). Kibbie seconded. Motion carried.

 

TEACHING & LEARNING

ESSER Update: Mr. Hanna reviewed the ESSER funding with the board. Funds are available until possibly June 2024. ESSER III funds require a plan to be developed, shared with stakeholders and approved by the board by August. Public comments will be collected prior to approval. The goals of the district include to be open safely and remain open, regain loss of learning, implement professional development, purchase social and emotional learning curriculum, improve air quality (HVAC), update technology, update assessments tools, hire interventionists and full-time substitutes. These expenses will help long term as well as improve learning immediately.

 

PERSONNEL:  Kibbie moved to approve the following resignations: Jeremy Zeigler-Football Trainer, Pam Rouse-Middle School Secretary, Amy Thompson-Kindergarten Model Teacher, Carla Fank-Middle School Secretary/Para-Educator, Rhonda McCartan-Financial Administrative Assistant/Athletic Director Secretary, Ben Thomsen-Junior Varsity Football Coach. Seconded by Dietrich. Motion carried. Hoyman moved to approve the following contracts: Amy Thompson-TLC K-4 Behavior Coach ($4,000), Ben Thomsen-Head Football Coach ($4,660), Mike Dunlap-9th Grade Boys’ Basketball Coach ($2,696). Seconded by Dietrich. Thomsen abstained. Motion carried.

 

CONSENT ITEMS: Kibbie moved to approve the consent items and was seconded by Thomsen (minutes from May were corrected by adding the motions for the mask mandate). Motion carried.

 

Morton exited from Zoom at 5:43pm. 

 

OLD BUSINESS

Board Policies: Updated Policies were presented for approval.   Dietrich moved to approve the policies and was seconded by Thomsen. Motion carried.

 

NEW BUSINESS

Vehicle Purchase: The Facility Committee met and discussed purchasing an additional 12-passenger van. This type of van must be a used vehicle. Recently a used 12 passenger van became available and was purchased through Emmetsburg Ford at the cost of $31,320.00. The board will approve the purchase through claims paid. 

Legislative Priorities: The list was read from last year. The board reviewed the list of priorities and tips. Hoyman moved to approve the following priorities: Local Accountability & Decision Making, School Funding, Mental Health and Sharing & Reorganization. Kibbie seconded. Motion carried.

Fund Transfer: So that the district can utilize ESSER funds for the lease of Chromebooks, a fund transfer must be made from the General Fund to the Debt Service Fund to make that payment. Dietrich moved to approve the fund transfer and Thomsen seconded the motion. Motion carried.

ANP Contract for Network Management: Due to vacancy of a Technology Director the district is in need of network management. We will also utilize the Equipment Breakdown Insurance when needed with broken computers. It will be determined if a Chromebook is able to be fixed or replaced. The estimate received is not up to date. Mr. Hanna will work to get a number of devices that will need to be managed. At this time there is no request for approval of a contract.

Technology Position: Two applicants submitted their resumes, but were not a fit for our district. Administration is working to find in house staff that can help under the Technology TLC positions. Currently, Brett Hansen is handling the secondary building with technology. A paraeducator may also be assigned to also help with technology.

AEA IT Support: The AEA was in the building today to review the network and configurations. They have some time that they will be able to give to the district at an hourly rate.

FEH Contract/Baseball Complex: The baseball complex upgrades and dirt work needs to start this fall if there is hope to finish by the baseball season of 2022. FEH Design submitted a contract for $40,000 to include work for the bleacher replacement, press box structure, dugouts, electrical and lighting upgrades, fencing, public announcement/music improvements and scoreboard at the baseball complex. Thomsen and Dietrich asked if the contract could include the restrooms/concession stand. Mr. Hanna will speak with FEH Design about adding the additional work or drawing up an additional contract to include those projects. Kibbie moved to approve the contract and Dietrich seconded. Motion carried.

 

Thomsen asked about the status of the greenhouse. A used greenhouse is available, but will need to be taken down and reconstructed. Some pieces will need to be replaced, but the structure will be donated. The process is still being investigated. The Facilities Committee will continue to look into the process and bring information to the full board.

 

Kibbie moved to adjourn at 6:20pm. Seconded by Hoyman. Motion carried.

 

____________________________________ __________________________________

Board President Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

July 15, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on July 15, 2020 at 5:35pm in the HS Library. 

 

Present: Jane Hoyman (Zoom), Bill Huberty, Kathy Roethler, Aaron Dietrich

Scott Kibbie, Katy Thomsen, Val Morton (Zoom)

Absent:   None

Also Present:  Darren Hanna, Lisa Chapman, Kelly Josephson, Darca Saxton, Joe Schany

Kari Schany (exit 6:26pm)

 

Jane Hoyman, President, called the session to order at 5:35pm, acknowledged the fact of a quorum.

 

Approval of Agenda:  Roethler moved to approve the agenda. Seconded by Thomsen. Motion carried.

 

REGULAR MEETING

TEACHING & LEARNING

Reopening Plan Update: Superintendent Hanna presented the possibilities for reopening. The Iowa Department of Education put guidance out to schools in early July. Staff has been meeting regularly to discuss reopening. Topics discussed were social distancing and face coverings and the hurdles it all entails. The actual requirements are not clear. If social distancing is implemented, not all students will be able to attend at the same time. If in person school attendance is implemented with all students here, there is not enough space to accommodate the six feet apart guidance. An online parent survey was distributed. Two questions were asked. Do you believe your children should return to school full time and that social distancing would be very limited? Do you believe the district should focus on social distancing and that my student may be home half of the week? All work will be required and graded. The district will not be able schedule family members at the same time. At this time, 68% believe students should return to school while 31.2% believe we should focus on social distancing. Limits to social distancing would accommodate approximately 13 students to a classroom. This does not include hallway time, recess, lunch, sports/activities or busing. With social distancing we would need to reduce the number of students in the building by half. The district would need to implement an alternate schedule. Kids would be home approximately half of the year. Supervision at home is an issue. As of today, Superintendent Hanna would have students return to school while giving parents the choice between remote or in person for the beginning of the school year. We would utilize the hybrid model to accommodate both. Social distancing would be implemented as much as feasible and sustainable.  Late this afternoon, the state talked of a possibility of students staying home resulting in no funding and students would be considered home schooled. If this would be a requirement, it would alter the recommendation. The hybrid model highlights include revised scope and sequence, establishing a Learning Management System (LMS) such as Google Classroom or Canvas for grades 3-12 and Seesaw for PK-2 and the ability to Capture Focus Lesson as the teacher is delivering lessons to the in person class and post to Google Classroom, Canvas or Seesaw. There are many policies to be reviewed. Hanna hopes to have a recommendation by late July or early August.

Approval of Consent Items 

 Huberty moved to approve the consent items. Seconded by Dietrich.  Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 500-501.3E1 were presented for approval.  Roethler moved to approve the policies and was seconded by Kibbie. Motion carried.

 

NEW BUSINESS

Personnel: Thomsen moved to approve the resignation of Rachel Stockwell as a Elementary Para-educator. Seconded by Huberty . Motion carried. Morton moved to approve the following contracts and/or assignments: Julie Bird-Girls & Boys Basketball Cheerleading Sponsor, JaDee Gloede-Football & Wrestling Cheerleading Sponsor (change from prior contract of all sports cheer sponsor), April Buss-Middle School Para-educator, Madison Olson-Middle School Para-educator, Heather Trembly-Elementary Para-educator, Ali Weir-Elementary Para-educator and Holly Keenan-Student Council Sponsor. Seconded by Hoyman. Motion carried.

Board Policies (First Reading): The board held a first reading of board policies 404-405.9 dealing with Licensed Employees and 409.2E1-409.3R2, 414, 501.9 with updates regarding these policies and COVID-19. The board will review the policies again in August. There is an extensive list of policies to be reviewed dealing with COVID-19. The district will try to follow the lead of the Iowa Association of School Board.

Legislative Priorities: Priorities for the 2020-2021 year were discussed and selected. The board submitted the following priorities: 1) School Funding Policy  2) Mental Health 3) Teacher Leadership & Development 4) Special Levy Funds 5) Supplemental State Aid. Hoyman moved to approve and Kibbie seconded. Motion carried.

PACH Nurse Contract: Hoyman moved to  approve the contract with the Palo Alto County Public Health for the 2020-2021 school year. Seconded by Dietrich. Motion carried.

Secretary/Treasurer: Superintendent Hanna recommended to approve the appointment of Lisa Chapman to Board Secretary/Treasurer. Roethler moved to approve the appointment. Seconded by Thomsen. Motion carried.

Milk Bids:  Milk bids were received from Anderson Erickson (AE), DFA Dairy Brands and Hiland Dairy. The board reviewed the submitted bids. Nutrition Director Diana Ayers  noted that she would like to stay with Anderson Erickson (AE). She felt that AE was very easy to work with. There had been issues with Dean Foods (now DFA) in the past with both billing and broken coolers. The prices through Hiland Dairy were the highest with DFA being the lowest. The AE prices for the most used items of ½ pint cartons were 2 cents more per carton. Though AE did not have the lowest price, they did use pricing from July while the others used June. There were significant pricing differences between June and July escalator pricing. Superintendent Hanna recommended staying with AE. Dietrich moved to approve the bid from Anderson Erickson. Morton seconded.  Motion carried.

Bread Bids: Bread bids were received from Okoboji Bake Shop and Pan-O-Gold Bakery. The board reviewed the submitted bids. Nutrition Director Diana Ayers noted that she would like to stay with Okoboji Bake Shop as the product is high quality and fresh. If there were any issues a quick email would resolve it. Superintendent Hanna recommended staying with Okoboji Bake Shop. Roethler moved to approve the bid from Okoboji Bake Shop. Thomsen seconded. Motion carried.

ILCC Sharing Agreement:  Superintendent Hanna recommended the approval of the Career Connect Programs/Courses with Iowa Lakes Community College. Morton moved to approve the agreement and Huberty seconded. Motion carried. 

Business Procedure Manual:  The Business Procedures Manual was updated with clerical corrections and auditor suggestions. Thomsen moved to approve the Business Procedure Manual. Roethler seconded. Motion carried.

CLOSED SESSION (6:53pm): Morton moved to enter into a closed session citing Section 21.5(1)(1) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Seconded by Dietrich. Motion carried.

Exited closed session at 7:43pm.

 

Contract Amendment: Superintendent Hanna did not take a raise for 2020-2021. Board President Hoyman offered an additional five (5) days of vacation to be used in the 2020-2021 school year. Roethler moved to approve the amended contract to add an additional five (5) days of vacation for this school year. Kibbie seconded. Motion carried.

BOARD COMMENTS: Following the closed session Board President Hoyman summarized the board comments from the superintendent evaluation. Hoyman acknowledged the outstanding performance of Superintendent Hanna over the past year. Director Morton noted he appreciated Hanna’s presence at school activities both in and out of town. Director Roethler valued the communication with the board and the implementation of  systems in the district. Director Kibbie felt that the leadership shown in tough situations was important as well as the development of strategic planning. Director Huberty noted that Superintendent Hanna’s adaptability and flexibility especially during the COVID-19 situation was valuable. Huberty also appreciated the help that he received on-boarding as a new board member. Director Thomsen felt that Superintendent Hanna’s research and knowledge was imperative as she learned the new position of a board member.  She also mentioned that the acceptance of the new board members and how they were always updated was a high point in Superintendent Hanna’s performance. Director Dietrich also felt that the communication was an improved asset  since his time on the board. Dietrich has also valued the 5-10 year long range plans that Superintendent Hanna has worked on. Finally, Board President Hoyman thanked Superintendent Hanna for taking on the extra responsibility of the Elementary Principal as he was hired as only a Superintendent.  Hoyman agreed with the others, noting especially Hanna’s professionalism and leadership by example, his acceptance of responsibility, his placing student safety and education as the highest priorities, handling of legal issues, board guidance and Hanna’s outstanding communication with the board, staff, parents, students, and community, especially during the pandemic..

 

Kibbie moved to adjourn the meeting at 7:50pm. Seconded by Morton.  Motion carried.

 

___________________________________ ________________________________

Board President Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

July 28, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on July 28, 2020 at 5:00pm via Zoom.. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich

Scott Kibbie, Val Morton

Absent:   Katy Thomsen

Also Present:  Darren Hanna

 

Jane Hoyman, President, called the session to order at 5:03pm, acknowledged the fact of a quorum.

 

Approval of Agenda:   Kibbie moved to approve the agenda. Seconded by Roethler. Motion carried.

 

Personnel:   Kibbie moved to approve the contract for David Dow as the 8-12 Math Teacher pending final background check results.  Seconded by Hoyman. Motion carried.

 

Kibbie moved to adjourn the meeting at 5:09pm. Seconded by Roethler. Motion carried.

 

__________________________________                                                      __________________________________

Board President                                                                                              Acting Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

August 5, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on August 5, 2020 at 5:30pm in the High School Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Katy Thomsen,

Val Morton

Absent:   Scott Kibbie

Also Present:  Darren Hanna, Lisa Chapman, Tim Rodemeyer, Tracie Christensen, Sarah Strohman

Mary O’Connell, Tiffany Tomlin, Holly Keenan, Jill Schany, Brandt Roskens, Rhonda 

McCartan, Darca Saxton, Susan Embrock, Joe Schany, Amy Thompson, Ron Smith

 

Jane Hoyman, Board President called the meeting to order at 5:30pm.

 

Approval of Agenda:  Dietrich moved to approve the agenda. Seconded by Thomsen. Motion carried.

 

Secondary Student Handbook:  Roethler moved to approve the Secondary Staff Handbook. Huberty seconded. Ayes-Thomsen, Dietrich, Huberty, Roethler, Hoyman. Nays-Morton. Motion carried.

 

Certified Staff Handbook: Collaboration Committee will work through the year with administration for change recommendations by early next calendar year for the next school year. Morton moved to approve the Certified Staff Handbook. Seconded by Thomsen. Motion carried.  

 

Non-Certified Staff Handbook: The same process for the Certified Staff Handbook will be conducted for the Non-Certified Staff Handbook. Huberty moved to approve the Handbook. Seconded by Morton. Motion carried.

 

Special Education Nursing Contracts: Roethler moved to approve the contracts with Universal Pediatrics to allow their nursing staff to enter the building to work with specific need students. Seconded by Dietrich. Motion carried.

 

Personnel: Thomsen moved to approve the Letter of Assignment for Nacole Darling as an elementary para-educator. Seconded by Hoyman. Motion carried.

 

Return to Learn Plan: Hanna stated that he has tried to wait as long as possible so that as few changes as possible would have to be made to the Return to Learn. The two biggest areas of guidance include social distancing and face coverings. Some language from the state has been confusing. Social distancing is mentioned in the state’s language, but is recommended. The Department of Education is recommending not requiring social distancing. If social distancing were required in our district, we would not be able to have all students in the building. It is important to know that if coming back into the building is set as a priority, social distancing will have its limitations. Our district does not have the space to keep students 6 feet apart at all times. If it is decided that  social distancing is a priority, online learning will need to be a bigger part of the plan. A parent survey was sent out asking about social distancing. A second survey was put out regarding face coverings. Hanna’s recommendation includes planning for the majority of students to return, give parents a choice between remote or in person. All work is graded and required. The district will utilize the hybrid model to accommodate both. Social distancing will be implemented as much as possible. A layered approach will be implemented.

Registration will be entirely online. The fees for paying registration online will be absorbed by the district. Hybrid models were explained how the Learning Management Systems would work. There will be classroom strategies for mitigation. For example, the district will have hand sanitizer, disinfectant wipes, material sharing will be minimalized and rooms will be disinfected each night. Foggers and hydrostatic sprayers are ordered for cleaning. Hallways, cafeterias, gyms and lockers and restrooms will be disinfected throughout the day. Maintenance staff will be trained on enhanced cleaning techniques. An additional in-town shuttle will be provided for students. Families will be asked to sit together. Masks will be required for the shuttle because of the number of students until we can determine the number of students needing transportation. Buses will be disinfected nightly and between routes.

Staff will be required to wear face coverings. Face coverings are recommended for students. Students with underlying conditions will be advised to wear masks as well as those with relatives with underlying conditions. The Superintendent can require face masks if the situation warrants or in the case of reopening of a closure. Masks will be provided if requested.

The previously adopted school calendar will remain the same except for one change. That change would be to schedule parent-teacher conferences for August 24 and August 25. Parents will meet with teachers to ask questions and get information on the school day and how the Learning Management System works or whether they are in school or learning remotely. 

The August Workshop Schedule was discussed. August 18 is new teacher orientation. August 19 is the Teacher Quality E-Hawk Tech Day. This day the teachers will learn how to use the remote learning options. August 20-21 will be anxiety training, building meetings, Learning Management Systems, Instructional Models, Palo Alto County Community Health and Health & Safety protocols.

The start of school will be a “soft start” for the first 10 days. There will be screening assessments. Those screenings will include academic screenings and social and emotional screenings. Students will need to re-acclimate to school. Relearning routines and behaviors will be reviewed. Health and safety protocols will be taught to students. The district will need to be ready to make changes when necessary to accommodate changing situations.

Return to Learn Plan:  Huberty moved to approve the Return to Learn Plan. Seconded by Thomsen. Motion carried.

One Page Reopening Plan:  Roethler moved to approve the One Page Reopening Plan. Seconded by Morton. Motion carried.

One Page Instructional Options:  Hoyman moved to approve the  One Page Instructional Options for 2020-2021. Seconded by Thomsen. Motion carried.

COVID-19 FAQ:  Morton moved to approve the COVID-19 FAQ document. Seconded by Huberty. Motion carried.

Health & Safety Return to Learn:  Roethler moved to approve the Health & Safety Plan. Hoyman seconded. Motion carried.

Parent Request Form for Remote Learning:  Thomsen moved to approve the Parent Request Form to Learn Remotely. Morton seconded. Motion carried.

Revised 2020-2021 Academic Calendar:  Roethler moved to approve the updated 2020-2021 Academic Calendar. Seconded by Morton. Motion carried.

 

Dietrich moved to adjourn at 7:19. Seconded by Morton. Motion carried.

 

________________________________________ _________________________________

Board President Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

August 19, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on August 19, 2020 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Scott Kibbie

Katy Thomsen, Val Morton 

Absent:   None

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Julie Dunlap

Mary O’Connell, Tyler Bjustrom, Kari Schany, Kelly Josephson, Holly Keenan, Arik 

Kerr, Darca Saxton, Mike Dunlap, Jadyn Schutjer

 

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

Approval of Agenda:  Thomsen moved to approve the agenda. Seconded by Huberty. Motion carried.

 

REGULAR MEETING

 

CONSENT ITEMS:  Morton moved to approve the consent items and was seconded by Roethler. Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 404-404.R2, 405.1-405.9, 40-.2E1403.9R2, 414.9, 501.09-501.09E1, 601.2, 604.11, 907-907.1R1 were presented for approval.   Kibbie moved to approve the policies and was seconded by Morton. Motion carried.

 

EDUCATIONAL NEWS

The website has been updated with COVID Resources for the Return to Learn Plan. Google Classroom updates will be added for parents. There will be 2-3 minute videos by subject for parents to view. Parents may also submit a question through the FAQ link. The application on the phone has all of the same information for quick access. Superintendent Hanna has sent out information about the requirement of students riding the bus must wear a face mask. 

STEM BEST AWARD-Principal Christensen along with teachers Darca Saxton and Kelly Josephson worked together to bring either “Iowa Big” or “No Boundaries” programs to the district. One way to start this was to apply for the Stem Best Grant. Emmetsburg CSD was awarded up to $25,000 to implement this plan. The plan for this program is to offer real world and relevant opportunities that don’t exist in the school setting. The program encompasses students in grades 7-12. Christensen has worked with surrounding districts to join their program. The plan will start with approximately 15 students. One of the first tasks is to find an off-site location. This is a comprehensive proposal that includes STEM curriculum, valuable partnerships with community businesses and real-world learning opportunities at the postsecondary education and training level. Emmetsburg will serve as a model to share unique perspectives, strengths, demographics and program focus with other schools throughout Iowa.

NEW BUSINESS

Personnel:Huberty moved to approve the resignation of Bill Geelan as Assistant Varsity Baseball Coach and Travis Hayenga-Elementary Para-educator. Seconded by Dietrich. Motion carried. Hoyman moved to approve the following contracts and/or assignments: Volunteer Football Coaches-Tyler Bjustrom, Bruce Nelson, Jared Joynt and Erin Cogdill-Elementary Para-Educator. Seconded by Thomsen. Motion carried.

Board Policies (First Reading): The board held a first reading of board policies 406.1-406.6, 409.1-409.2. Athletic Department Budget:The 2020-2021 Athletic Budget was submitted. The board asked questions regarding revenue and expenses especially with changes in regards to COVID. Dunlap reviewed prior year figures. The budget presented allotted the same expenses as the previous year. Dietrich moved to approve the budget for 2020-2021. Huberty seconded. Motion carried.

Official Depositories for FY21:. The resolution  for official depositories was presented. Thomsen moved to approve the resolution naming Laurens State Bank, Iowa Trust & Savings Bank and Wells Fargo as the official depositories with a maximum of $8,000,000 at each bank. Aye-Thomsen, Dietrich, Roethler, Huberty, Morton, Kibbie, Hoyman. Nay-none. Motion carried.

Fundraisers SY21:. Dunlap presented the list of fundraisers from the prior year with their profits. The fundraisers for the 2020-2021 year were also presented. COVID requirements dictated some of the reasons for not holding certain fundraisers. Superintendent Hanna recommended holding off on holding those fundraisers that have contact with the public. Hanna wants to limit the risk and prioritize school attendance. Hanna recommended r the Ribeye Dinner by the Band Boosters (by using a food truck & individual meal sales) and any on-line sales. Dunlap and Hanna will get together to determine future options for other groups.

West Elementary Handbook:  Principal Bjustrom explained handbook changes to the board including lunch times and parents will not be allowed to escort students to the classroom. Huberty moved to approve and was seconded by Thomsen. Motion carried.

SAVE Contracts with Iowa Lakes Community College: Roethler moved to approve SAVE contracts with Iowa Lakes and Kibbie seconded. Motion carried.

Van Purchase: The van replaces the Suburban. The van is a 2018 Ford 350 and can be used to transport students for activities. The Suburban is currently being advertised for bids. Dietrich moved to purchase the van for $28,850 from Emmetsburg Ford. Seconded by Huberty. Motion carried.  

Adult Meal Prices:  Hoyman moved to approve the increased adult meal price of $3.85 which was dictated by the USDA. Seconded by Thomsen. Motion carried.

Return to Learn Faculty & Staff Supplemental Resource: Hanna presented the resource for staff regarding COVID questions and regulations.  Both FFCRA and FMLA conditions were discussed and are outlined in the document. A listing of FAQs for staff were included. Thomsen moved to approve the document and was seconded by Morton. Motion carried.

Strategic Plan Administered by UNI: In coordination with the City of Emmetsburg, the district  would like to have the University of Northern Iowa facilitate a plan to set goals for the next 5-10 years. Some of the work would include working with the city in creating common goals. The cost for the district is approximately $5,000. The ultimate goal is to decide what is wanted of the entire community and gives a road map for guidance. Hoyman moved to approve the agreement with UNI to facilitate the strategic plan. Seconded by Dietrich. Motion carried.

Bowling: Hanna recommended the sponsorship of a bowling team for Emmetsburg CSD. It will be structured much the same way as the trap shooting program. The district will not incur the coaching cost.The program is for high school students. The season runs from November-February. All rules will be followed the same as all sports. Dunlap will have to work on setting up a schedule with other teams for competition. Kibbie moved to approve the sponsorship of a bowling team. Seconded by Dietrich. Motion carried.

Re-admission of Previously Expelled Student: Student A from an expulsion last school year has requested readmission to the district. Parents are asking for remote learning and transition into alternative learning in the future year(s). Hanna recommended readmission with the stipulation that Student A uses the remote learning option. Roethler moved to approve the readmission. Seconded by Thomsen. Motion carried.

 

Kibbie moved to adjourn at 7:56pm. Seconded by Dietrich. Motion carried.

 

____________________________________                            __________________________________

Board President                                                                        Board Secretary             

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

September 16, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on September 16, 2020 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Scott Kibbie

Katy Thomsen, Val Morton 

Absent:   None

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Sara Straw

Tyler Bjustrom, Kelly Josephson, Darca Saxton, Julie Dunlap, Arik Kerr

 

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

Approval of Agenda:  Huberty moved to approve the agenda. Seconded by Kibbie. Motion carried.

 

REGULAR MEETING

 

CONSENT ITEMS:  Thomsen moved to approve the consent items and was seconded by Roethler. Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 406.1-406.5 were presented for approval.   Hoyman moved to approve the policies and was seconded by Morton. Motion carried.

 

EDUCATIONAL NEWS

Edify Assessments-Instructional Coaches Sara Straw and Kelly Josephson presented the Edify Assessment Program to the board. This program was used by the elementary last year and was added to the Middle and High Schools this year. This is a comprehensive assessment. It is much like the Iowa Assessments, but on a smaller scale. The assessments help teachers to ensure that students know grade level material. The data helps administration and teachers determine the understanding of the students. The program will evaluate if goals are met. The tests are aligned to what is taught. Teachers receive immediate feedback. The tests help teachers know what is going well and what is not and what needs to be changed. The data helps teachers find what students need more help with. Teachers review the data weekly in Professional Learning Communities (PLC). The data also helps administrators decide what kind of professional development is needed.

Secondary Report-Christensen has been working with the Student Council and still allowing the Homecoming experience for the students. There will not be a parade, but there will be a pep rally on the football field. Students will be on the home side. Public is allowed to come and remain in their vehicle or use the visitor side bleachers. There will be limited attendance at coronation. More detailed information will be on the website this week. Christensen also shared enrollment information. Many registration fees are still outstanding. The goal is to integrate the payment system with the registration process for next year.

Elementary Report: Bjustrom reviewed the vision of the elementary with the board.Bjustrom stated, “The vision of West Elementary is to create a safe and productive learning environment where students and staff flourish using an engaging and appropriate curriculum.” One example included the process created so that one 3rd grade teacher could teach both classes when the other 3rd grade teacher had to be out for COVID precautions. Bjustrom talked about the unity of each class becoming imperative. The PLC program drives the curriculum and the technology is a major proponent of instruction. Technology is utilized to make lessons more engaging and effective. Not having a pool of very many substitutes has led to many innovative ways to teach students and has been effective during the pandemic.

 

NEW BUSINESS

Personnel: Dietrich moved to approve the resignation of Chad Francis as Freshmen Basketball Coach pending finding a replacement. Seconded by Huberty. Motion carried unanimously. Dietrich also moved to approve the volunteer cheer coach for basketball Jenna Wolfe. Seconded by Thomsen. Motion carried.

Board Policies (First Reading): 407-407.6E2  policies were reviewed by committee. First reading was submitted to the entire board.

Special Education Modified Allowable Growth Request: Huberty moved to approve the Modified Allowable Growth application for Special Education in the amount of $295,262.56. Seconded by Morton. Motion carried.

Early Graduation: Christensen presented a list of seniors applying for early graduation. Morton moved to approve the early graduation students pending meeting final requirements by the end of the semester. Seconded by Thomsen. Motion carried.

Chevy Suburban Bids: Bids for the 2001 Chevy Suburban were opened. Three bids were received. Arik Kerr-$700, Jim Wickman-$775 and George Zech-$1,100. Morton moved to approve the high bid from George Zech and was seconded by Roethler. Motion carried.

Educational Assistance Program: Hanna presented the Educational Assistance Program that will enable teachers to get help with tuition costs as long as they are receiving endorsements needed by the district in high need areas. The maximum amount allowed per year is $5,250. Tuition reimbursement is paid to the educational institution.Hoyman moved to approve the Program. Seconded by Thomsen. Motion carried.

Seasons Contract: Hanna presented a contract between the Northwest Iowa Mental Health Center, dba, Seasons Center. This contract will allow a qualified Mental Health Therapist and a Youth Services Worker to be housed in the district and help students. The amount of the contract is $45,000. Hoyman moved to approve the contract and was seconded by Roethler. Ayes-Hoyman, Roethler, Morton, Thomsen, Dietrich, Huberty. Nay-Kibbie. Motion carried.

 

Hoyman congratulated Mike Dunlap on his 100th win over Algona on September 4th!

Hoyman also expressed condolences from the entire board to the Nadaly Lara family.

Thanks was also given to the crises teams and everyone involved with the process.

 

Kibbie moved to adjourn at 6:42pm. Seconded by Thomsen. Motion carried.

 

_____________________________________                                   ______________________________________

Board President                                                                                 Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

October 7, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on October 7, 2020 at 7:00am in the library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Katy Thomsen, Scott Kibbie, Val Morton (by Zoom)

Absent:   none

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tyler Bjustrom, Tim Rodemeyer, Holly Keenan, Joe Schany, Sue Rouse, Kari Schany, Ally Bruhn, Robin Hauswirth, Jill Schany, Lori Riley, Arik Kerr, JaDee Gloede, Amy Thompson

Jane Hoyman, President, called the session to order at 7:00am, acknowledged the fact of a quorum.

Approval of Agenda:   Roethler moved to approve the agenda. Seconded by Kibbie. Motion carried.

Hoyman reviewed the procedures of a public board meeting and the process for comments and complaints. 

Superintendent Contract Renewal: Hoyman informed the audience that the board met in an exempt session regarding the superintendent’s contract renewal. Huberty wanted to express to the public that he is on the board for everyone and not just one group. He is here to support staff, public, the superintendent and first and foremost the students.  Huberty wanted all to know that he thought through his decision carefully and wanted those on hand to know that he is there for all of them. Roethler spoke to the audience about the Policy & Educational Committee held Tuesday morning. Roethler said she was “blown away” by the educational plans for instructional framework and priority standards that Principal Christensen and Superintendent Hanna presented to the committee. She noted that the plans are what are best for our students and raising scores. 

The terms of the contract are as follows, Year 1: $138,000, Year 2: $142,000 and Year 3: $146,000 plus a district contribution of $4,000 to a 403(b) (a tax sheltered annuity plan). Secretary Chapman asked the board about the 403(b) contribution noting the district rescinded the policy allowing 403(b) contributions years ago. Chapman was directed to address the change with legal permission to allow the exception for the superintendent. All other benefits including family insurance, life insurance, long term disability and leave days remained the same as the current contract.

Kibbie moved to approve the contract and Dietrich seconded.  Ayes-Kibbie, Dietrich, Huberty, Hoyman, Morton, Roethler. Nays-None. Abstain-Thomsen. Motion carried.

Kibbie moved to adjourn the meeting at 7:09am. Seconded by Roethler. Motion carried.  

 

__________________________________                                                ______________________________________

Board President                                                                                                    Board Secretary 

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting 

Board of Education

October 21, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on October 21, 2020 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Val Morton, Katy Thomsen 

Absent:   Scott Kibbie

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom, Sara Straw, Kelly Josephson, Darca Saxton, Jill Schany, Joe Schany

 

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

Approval of Agenda:  Morton moved to approve the agenda. Seconded by Thomsen.  Motion carried.

 

EDUCATIONAL NEWS

Instructional Framework-Kelly Josephson and Jill Schany presented the Standards Based Grading/Standards Based Learning (SBG/SBL) program. Teachers work with four essential questions. Those questions include, what do the students need to know, what do they already know, what do we do if they don’t know and what do we do if we already know. Teachers use feedback, reteaching/reassessing and multi-tiered interventions. The teachers’ job is to make sure the students know the material and are reaching the standards. If students already know it, extension activities are utilized and students are pushed to learn. Learning is pushed to all students. The focus is to continue to learn and not a grade. Grading guidelines that were adopted were shared with the board and audience. There are a few points that are non-negotiable. Those include grading on a 4.0 scale and all assessed work must be tied to a course or grade level standard. It was enforced that feedback is important in learning. Teachers must allow re-take assessments. Homework is allowed, but not graded. The grading must be communicated to the students. Staff has been doing self audits which showed growth.

Josephson and Schany exited at 5:45pm.

 

REGULAR MEETING

 

CONSENT ITEMS:  Roethler moved to approve the consent items and was seconded by Morton. Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 407.1-407.5 dealing with licensed employees were presented for approval.   Thomsen moved to approve the policies and was seconded by Huberty. Motion carried.

 

Elementary Report- PBIS winners were celebrated at West. Some events at the elementary school include a new TV in the lunchroom for educational viewing, conference sign up (either in person or virtual) is out and there will be a Fall Party October 29.They will begin a board review meeting in the morning following board meetings for staff. Mr. Bjustrom will facilitate more face to face time with staff and coordinate face to face time between staff members. He thanked his staff especially for the extra time and efforts due to COVID. Mr. Bjustrom also gave a shout out to Mr. Carpenter and his secretarial staff for their extra work. Staff is excited for the promotion of our school through the community partnerships.

Secondary Report-Mr. Rodemeyer, Assistant Secondary Principal, celebrated the Students of the Week for Middle School. Homework camp is starting up again. TRIO is helping to help with the program both in instruction and funding. October goals include less tardies. Rewards will include a tech day with games and/or phones. The students would like to put together a middle school volleyball tournament through the WIN group. Students require that participants must have 3 or less missing assignments to participate. Brackets have been created by the kids. Retraining was discussed. A food bank drive is being coordinated by Kate Schiek, K-7 Guidance Counselor, and the middle school student council. 

Mrs. Christensen, Secondary Principal, will be working with parents and students that are doing online schooling. She will have conversations with those students that are not doing the work required to pass the course. It is the district responsibility to keep contacting the students and parents. Online learning has been difficult. Christensen spoke about the Quail Project in the Agriculture classroom. Friday, October 23rd, will be a “practice day”. This day will allow students to catch up on any missing assignments. A doughnut day through PBIS will be on Friday for all those that have no outstanding assignments. New lunchroom tables have arrived. These tables were purchased to improve seating and spacing due to COVID rules. 

NEW BUSINESS

Personnel: Roethler moved to approve the resignation of Jessica Biddle as a Middle School para-educator. Seconded by Huberty. Motion carried unanimously.  Thomsen moved to approve the volunteer coach for wrestling, Mark Saxton. Seconded by Dietrich. Motion carried.

Board Policies (First Reading): 408-408.3  policies were reviewed by committee. First reading was submitted to the entire board.

Sale of 2003 Chevy Mid-Size Bus: Morton moved to approve the only bid received from Keith Whittington of Spirit Lake in the amount of $501. Seconded by Dietrich. Motion carried.

LEP Allowable Cost: The district has overspent the allowed amount of funding for English Language Learners due to the increased need for the students. In this case, the state has allowed for districts to ask for the allowable growth back. The district is requesting the maximum amount of $13,968.48. Morton moved to approve the LEP Allowable Cost authority at the maximum amount $13,968.48 and seconded by Roethler. Motion carried.

Middle School Football Field: Hanna has been having conversations with Kim Kibbie, City Clerk. At one point the school deeded the property to the city for the recreation department. That has changed. At this time only middle school football is using the property. Kibbie has offered to deed the property back to the district. Hanna recommends accepting that offer. Dietrich moved to approve the acceptance of the offer of deeding the property back to the district. Thomsen seconded the motion. Motion carried. 

Pepsi Contract: A five (5) year contract was offered with new lower pricing. They have also offered $2,000 cash per year. This funding will help with any future expenses for athletics or the board’s choosing. Hanna recommends that the board approve the contract. Morton moved to approve the contract. Huberty seconded. Motion carried.

 

Dietrich moved to adjourn the meeting at 6:34pm. Seconded by Roethler. Motion carried.

 

______________________________________                                          ___________________________________

Board President                                                                                          Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Annual Meeting

Board of Education

November 18, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular annual session on November 18, 2020 at 5:30pm in the HS Library. 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Val Morton, Katy Thomsen (by Zoom), Scott Kibbie (by Zoom),  Aaron Dietrich-arrived 5:40pm

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom, Sara Straw, Kelly Josephson, Darca Saxton, Jill Schany, Joe Schany, Rhonda 

McCartan, Sue Rouse, Mike Dunlap

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

EDUCATIONAL NEWS

Hybrid Model Update-.The current goal is to make it to Christmas break by attending in person or the hybrid model. Currently the county is at a 24.7% positivity rate. The district is working with Palo Alto County Public Health. Tracking of cases in the buildings and numbers of those quarantined is recorded. The original state guidelines were a 10% absentee rate and a 15% county positivity rate. These are guidelines and the district works with those in mind. The concern is making sure we have enough staff on hand to fill all roles. 

 

Approval of Agenda:  Roethler moved to approve the agenda. Seconded by Dietrich.  Motion carried.

 

REGULAR MEETING

CONSENT ITEMS:  Dietrich moved to approve the consent items except for the Student Activity Funds reports and was seconded by Morton. Dietrich moved to table the Student Activity Fund Reports to next month. Seconded by Morton. Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 408.1-408.3 dealing with licensed employees were presented for approval.   Huberty moved to approve the policies and was seconded by Thomsen. Motion carried.

 

ADJOURNMENT OF RETIRING BOARD: Roethler moved to adjourn the meeting with the retiring board at 5:50pm. Dietrich seconded. Motion carried.

 

ORGANIZATIONAL MEETING

 

CALL TO ORDER-5:50pm

OATH OF OFFICE FOR NEWLY ELECTED: School election is not held until 2021 so we have no new board members this year.

ELECTION OF PRESIDENT: Secretary Chapman called the meeting to order and called for nominations of president. Dietrich and Roethler nominated Hoyman. Roethler called for nominations to cease. By ballot vote Hoyman was declared president by a 7-0 vote.

ELECTION OF VICE-PRESIDENT: Newly elected President Hoyman called for nominations of the Vice-President. Dietrich nominated Roethler and Huberty called for nominations to cease. By ballot vote Roethler was declared vice president by a 7-0 vote.

OATH OF OFFICE FOR NEWLY ELECTED OFFICERS: Chapman administered the oath of office for president to Hoyman and for vice president to Roethler.

TIME & PLACE OF MONTHLY MEETINGS: Hoyman moved to have the 3rd Wednesday of the month at 5:30 in the High School Library as the regular meeting time and place. Morton seconded the motion. Motion carried.

ROLL CALL:  Huberty, Morton, Roethler, Hoyman, Kibbie (by Zoom), Thomsen (by Zoom), Dietrich-Here. Absent-none.

NEW BUSINESS

PERSONNEL: There were no resignations. Dietrich moved to approve Bruce Nelson as a Volunteer 7th Grade Girls Basketball Coach, Dave Walters as a Volunteer Boys Basketball Coach and April Buss as a 7th Grade Girls Basketball Coach at $1,976 and as an 8th Grade Girls Track Coach at $2,268.00. Thomsen seconded. Motion carried.

BOARD POLICIES: The board presented the first reading of board policies 409-409.2 and 803.1, Handbook Title IX and Remote Learning.

GAMING GRANTS: Hanna informed the board that the district intends to use the Palo Alto County Gaming and Development Corporation grant on technology in the classrooms. There will not be a shared school award this cycle. Morton moved to approve the application for the PACGDC award in the 2020 cycle. Seconded by Dietrich. Motion carried.

APPOINTMENTS/COMMITTEES: Huberty moved to approve the committee assignments as they were in the previous year. Negotiations & Finance-Morton, Hoyman, Dietrich. Facilities & Transportation-Huberty, Kibbie, Dietrich. Education & Policy Development-Hoyman, Roethler, Thomsen. School Improvement Advisory-Kibbie, Roethler, Morton. Emmetsburg Education Foundation-Thomsen. IASB Delegate-Huberty. Palo Alto County-Dietrich.

BOARD SECRETARY/TREASURER: Dietrich moved to approve Lisa Chapman as the District Secretary/Treasurer. Morton seconded. Motion carried.

LEGAL COUNSEL: Morton moved to approve Steve Avery as legal counsel for the district. Dietrich seconded. Motion carried.

PUBLISHER: Huberty moved to approve Emmetsburg Publishing as the local publisher. Seconded by Roethler. Motion carried.

K-12 DESK AUDIT: Hanna reviewed the enrollment of students in all courses with attention drawn to specific classes as well as the gender, race and ethnicity of students in courses. Morton moved to approve the desk audit and Roethler seconded. Motion carried.

ADDITIONAL EARLY GRADUATION: Huberty moved to approve the early graduates. Morton seconded. Motion carried.

SBRC APPLICATION: Morton moved to approve the SBRC Application for Open Enrollment in the amount of $20,640. Thomsen seconded. Motion carried 7-0 vote. Morton also moved to approve the SBRC Application for ELL Beyond 5 Years in the amount of $3,146.44. Thomsen seconded the motion. Motion carried 7-0 vote.

DISTRICT DEVELOPED SERVICE DELIVERY PLAN: THE DDSDP plan was reviewed by Tracie Christensen. The delivery system was developed in accordance with Iowa Administrative Code Rule 41.408(2)”c”. The group that developed the system included parents of eligible children, special education teachers, general education teachers, administrators, and at least one representative of the AEA. The plan discusses how students will be served, caseload determinations and assurances. Roethler moved to approve the plan and Hoyman seconded. Motion carried.

HUDL AGREEMENT: Kibbie moved to approve the agreement with Hudl. This package will allow the district to live stream events. The program is non-instructional and can be paid from PPEL. Dietrich seconded the motion. Motion carried.

LARGE GROUP RISK POOL for NATURAL GAS: In fiscal year 2020 the board approved the become a part of the Large Group Risk Pool Consortium for Natural Gas, but did not actually participate in the program. Hanna presented an agreement to participate in order to alleviate some of the burden of natural gas costs in the general fund. The program is a type of insurance plan that is paid from the Management Fund. The district would pay a premium for the insurance of the natural gas costs. The premium would include an historical figure based on past natural gas usage with an included amount of insurance. The advantage of the program is the saved costs in the general fund. The disadvantage would be the increased cost to include the premium. Over the span of 1 ½ years the increased cost would equate to approximately $18,659. The board weighed the pros and cons, but ultimately did not make a decision. Kibbie moved to table the discussion until the December meeting in order to research the possibility further. Huberty Seconded. Motion carried.

 

ADJOURNMENT: Kibbie moved adjourn at 6:37pm. Roethler seconded. Motion carried.

 

_____________________________________ __________________________________

Board President Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting

Board of Education

December 16, 2020 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on December 16, 2020 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich (by Zoom), Val Morton, Katy Thomsen, Scott Kibbie

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen, Tim Rodemeyer, Tyler Bjustrom, Sara Straw, Kelly Josephson, Mike Dunlap, Arik Kerr, Joe Schany, Kari Schany

 

Jane Hoyman, President, called the session to order at 5:38pm, acknowledged the fact of a quorum.

 

TEACHING & LEARNING: None

 

Approval of Agenda:  Thomsen moved to approve the agenda. Seconded by Kibbie.  Motion carried.

 

REGULAR MEETING

CONSENT ITEMS:  Morton moved to approve the consent items less any Student Activity Funds Reports. Seconded by Roethler.  Motion carried.

Student Activity Fund Reports from November: Dietrich moved to take Item 2a Student Activity Fund Reports from the table. Morton seconded.  Motion carried. Hoyman asked the board if they would prefer to postpone the discussion about any Student Activity fund reporting to a date in January after they have a chance to meet in a workshop regarding the changes proposed. Morton moved to approve postponing the Student Activity Funds reports to a date in January. Seconded by Huberty. Motion carried.

 

OLD BUSINESS

Board Policies: Updated Policies 409.1-409.2, 803.1, Handbook Title IX and Remote Learning were presented for approval. Thomsen moved to approve the policies and was seconded by Huberty. Motion carried.

Large Group Risk Pool for Natural Gas: Kibbie moved to take the discussion regarding the Large Group Risk Pool for Natural Gas off the table Seconded by Morton. Motion carried. Hanna presented the agreement to the Finance Committee and summarized it again with the entire board. The premium for the agreement would be paid from the Management Fund instead of paying for natural gas from the general fund. This would free up approximately $79,000 in the general fund. There is currently enough in the Management Fund to pay for this agreement as well as meet current and future obligations. The district is in need of additional funds in the general fund due to loss of students and increasing costs in the coming year(s). This is one tool that may be used to achieve that goal. Superintendent Hanna recommended approving the resolution with the Iowa Local Government Risk Pool. After due consideration and discussion, Director Morton introduced the resolution below and moved that the resolution be adopted, seconded by Director Thomsen. After due consideration, President Hoyman put the question to the motion and the roll being called, the following Directors voted:

Ayes: Morton, Thomsen, Huberty, Kibbie, Roethler, Hoyman, Dietrich

Nays: None

Whereupon, the President declared the resolution duly adopted, as follows:

RESOLUTION

Resolution approving the participation by the School District in a joint agreement establishing local government risk pools

WHEREAS, the Board of Directors (the “Board”) of the Emmetsburg Community School District in the County (Counties) of Palo Alto, State of Iowa (the “School District”) is required by Section 274.3 of the Code of Iowa, as amended, to operate, control and supervise all public schools within the boundaries of the School District and is authorized to exercise any broad and implied power not inconsistent with the laws of the State of Iowa and administrative rules adopted by state agencies pursuant thereto, related to the operation, control and supervision of those public schools; and

WHEREAS, pursuant to Section 670.7, subsection 1 of the Code of Iowa, as amended, the School District may join and pay funds into a local government risk pool to protect the School District against any and all liability, loss of property, or any other risks associated with the operation of the School District and the costs of local government risk pools shall be included in the School District’s management levy as provided in Section 296.7 of the Code of Iowa, as amended, or, if the School District has not certified a management levy, the costs shall be paid from the School District’s general fund; and

WHEREAS, pursuant to Section 296.7 of the Code of Iowa, as amended, the School District may enter into agreements obligating the School District to make payments beyond its current budget year to establish and maintain local government risk pools to protect the School District from tort liability, loss of property, environmental hazards or any other risk associated with the operation of the School District; and

WHEREAS, the School District is authorized pursuant to Chapter 28E of the Code of Iowa, as amended, to enter into joint agreements with other public agencies and with private agencies (both as defined therein) for the joint exercise of powers, privileges and authorities exercised or capable of being exercised by the School District; and

WHEREAS, because of the fluctuation of the costs of natural gas and variability of the quantities of natural gas used by the School District caused by changes in winter weather conditions, it is in the best interests of the School District to enter into a joint agreement with other public agencies, in substantially the form as has been presented to and considered by the Board (the “Iowa Local Government Risk Pool Agreement” or the “Agreement”) providing for the forming and creation of the Iowa Local Government Risk Pool Commission (the “Commission”) for the purpose of establishing one or more local government risk pools (together, the “Local Government Risk Pools”) to help the participating public agencies mitigate budget risks associated with winter heating and other natural gas consumption, to enter into contractual arrangements with private parties to access natural gas for the benefit of the participating public agencies, to establish premiums to be paid by the participating public agencies, to pool their risks and stabilize gas prices annually and to facilitate the purchase by and delivery to the participating public agencies of natural gas periodically;

NOW, THEREFORE, It Is Hereby Resolved by the Board of Directors of the School District, as follows:

Section 1. The participation by the School District in the Iowa Local Government Risk Pool Agreement and the Local Government Risk Pools established in accordance therewith are hereby approved.

Section 2.    The Iowa Local Government Risk Pool Agreement is hereby approved, and the President and Board Secretary are hereby authorized and directed to accept and execute the same and any related documents for and on behalf of the School District.

Section 3.    The Board shall determine from time to time which, if any, of the Local Government Risk Pools established by the Commission are appropriate for the School District to participate in and shall enter into such related documents and agreements as may be necessary in connection therewith and the President and Board Secretary are hereby authorized and directed to execute the same for and on behalf of the School District.

Section 4.    To the extent that the School District incurs obligations to pay premiums or other costs in connection with such Local Government Risk Pools, the Board agrees to include in its annual budget sufficient funds to pay such obligations each fiscal year from its management levy and/or general fund levy.

Section 5.    The President and the Board Secretary (or their acting designees) are hereby authorized to execute and deliver any and all agreements, documents and instruments required in connection with the Agreement and to carry out the purposes set forth in this resolution.

Section 6.    All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.

Passed and approved the 16th day of December, 2020.

President, Board of Directors:

Jane Hoyman

Attest:

Lisa Chapman                                                                    

Secretary, Board of Directors

 The Board took up and considered matters relating to participating in a joint agreement relating to the establishment of a local government risk pool.

After due consideration and discussion, Director Morton introduced the resolution below and moved that the resolution be adopted, seconded by Director Thomsen.  After due consideration, the President put the question on the motion and the roll being called, the following named Directors voted:

Ayes: Morton, Thomsen, Huberty, Kibbie, Roethler, Hoyman, Dietrich                                                                                                Nays:     

Whereupon, the President declared the resolution duly adopted. 

 

PRINCIPAL REPORTS

HS Report (Christensen): There have been many discussions with teachers regarding students that are not doing any work. Christensen is working with Apex Learning to make sure students are going to be able to get all the credits that they need to graduate. She feels disheartened that students are not putting forth the effort. There is language that says that you can limit the remote learning to those that have medical exemption from a doctor. Administration is looking at requiring students to attend in person. Teachers are spending a lot of time and effort with no reciprocation from some students. STEM Best group met today. The program will include the entire K-12 student body in the program. The goal is to incorporate the concepts into the classroom to increase accessibility.

MS Report (Rodemeyer): Rodemeyer reviewed the Students of the Week honors. Even though remote learning has had negative impacts, the Hybrid Model also has students doing really well, especially with 5th and 6th graders. The students are following directions and showing up when they are asked. Behavioral referrals are down. Homework Camp on Wednesdays has great numbers. The Middle School has four students competing for the All Iowa Honor Band. Seventh and eighth graders recorded their Holiday Vocal Concert. The Food Drive will be accepting donations and delivered to the Food Bank before Christmas break.

Elementary Report (Bjustrom): PBIS Winners were listed. In regards to the Hybrid Model, the overall feeling is that everyone is ready for it to be over. Teachers are working on report cards and linking to curriculum mapping. The PBIS team is working with students that may need that extra encouragement. Working with the school therapist to find additional ways to help students beyond the PBIS team. Students are excited to have more youth programs opening up. The Holiday movie will be held in-house this year.

Iowa Statewide Assessment of Student Progress: The assessments will be held in the spring and will be done online. It is the hope to have results by the end of the school year.

 

NEW BUSINESS

PERSONNEL: There were no resignations or contracts. 

BOARD POLICIES: The board presented the first reading of board policies 409.4-409.8. The policy development committee plans to rescind these policies as the wording will be in the handbooks in the future.

OPEN CAMPUS CHANGES: The changes would include giving the privilege to leave during 9th period Directed Study Hall and arrive after morning college classes or study halls. In other words, they will be able to come later and leave earlier if all requirements are met. The majority of students are meeting the expectations. Grades will be reviewed and privileges can be revoked if necessary. Huberty moved to approve the changes as set out by Principal Christensen. Seconded by Roethler. Motion carried.

MODIFIED SUPPLEMENTAL AMOUNT for AT-RISK/DROPOUT: A motion was made by Thomsen and seconded by Hoyman to authorize the district’s administration to submit a request to the School Board Review Committee in the amount of $117,929 for Modified Supplemental Assistance for the purpose of the Dropout Prevention and At-Risk programs. Motion carried.

PALO ALTO COUNTY GAMING CORPORATION MINI GRANT APPLICATION: 

Christensen informed the board the request for a greenhouse for the district. Administration is working on finding grants to raise the money for the greenhouse. Today’s request is to purchase the benching and materials for the greenhouse through the PACGDC Mini Grants. This signature program can draw the interest of students and help retain instructors. The goal is to have the best equipment and facilities for all students to make the district appealing to everyone. Director Aaron Dietrich made a motion to apply for a Mini Grant from PACGDC for Emmetsburg Community School District - Greenhouse Project in the amount of $3,825.00. Director Kathy Roethler seconded. Motion carried.

 

ADJOURNMENT:  Kibbie moved adjourn at 6:52pm. Thomsen seconded. Motion carried.

 

_____________________________________                               __________________________________

Board President                                                                             Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Regular Meeting

Board of Education

January 20, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a regular session on January 20, 2021 at 5:30pm in the HS Library. 

 

Present: Jane Hoyman, Bill Huberty, Kathy Roethler, Aaron Dietrich, Val Morton, Katy Thomsen, Scott Kibbie (by Zoom)

Absent:   None.

Also Present:  Darren Hanna, Lisa Chapman, Tracie Christensen (by Zoom), Tim Rodemeyer, Tyler Bjustrom, Sara Straw, Kelly Josephson, Robin Hauswirth, Joe Schany, Jill Schany

Mike Dunlap

 

Jane Hoyman, President, called the session to order at 5:30pm, acknowledged the fact of a quorum.

 

TEACHING & LEARNING: Impossible to I’m Possible

In response to current conditions in today’s environment, administration created the “Impossible to I’m Possible” program. Administration has awarded and will continue to award staff that take extra steps to lead the students and district. Staff awards included the Preschool Team, Darca Saxton, Renee Iverson, Holly Keenan, Amy Thompson and Brett Hansen. 

 

Approval of Agenda:  Morton moved to approve the agenda. Seconded by Thomsen. Motion carried.

 

REGULAR MEETING

CONSENT ITEMS:  Huberty moved to approve the consent items. Seconded by Roethler.  Motion carried.

 

OLD BUSINESS

Board Policies: Policies 409.4-409.7 were rescinded. These policies were moved to the Handbook. Moved to approve the rescission and seconded. Motion carried. 

Student Activity Fund Reports from November: Morton moved to approve the transfers to correct accounting in the student activity fund. Thomsen seconded the motion. Motion carried. 

 

EDUCATIONAL NEWS

High School: Mrs. Christensen reviewed enrollments. Middle School is down two students from the beginning of the year. High School is also down two students from the beginning of the year. Enrollments are very fluid with a family enrolling three new students today. Students’ credits at Iowa Lakes Community College for first semester were reviewed. There were three failed classes costing the district $1,701. This number is down from previous years. The first semester grades were reviewed at the High School. Most of the classes that were failed were online. The Positive Behavior Intervention Support (PBIS) program at the High School was reviewed. Christensen spoke of her vision. A meeting was held today with the AEA to go over the action plan for Portrait of a Graduate.

Middle School: Mr. Rodemeyer recognized the Students of the Week: Jacob Fox, Addison Weir, Tristen Hasbrouck and Bronson Dietrich. Online students are now using the Apex online program. There are seven students using the program in Middle School. They are working on getting the program to run smoothly and troubleshoot with parents when needed. Rodemeyer talked about the PBIS program in the Middle School which has been in place for quite some time. Mrs. Josephson is heading up an innovation project with some of the 5th and 6th grade students. The goal is to have student voice and choice in creating a solution to the missing work problem that students have. 

Elementary: Mr. Bjustrom talked of the students that made clay figurines of people they look up to. ISASP testing dates are coming up. There are two student teachers in the building. Bjustrom recognized the staff that received the Impossible to I’m Possible awards in the last couple of weeks. West plans to have the Preschool Open House on February 24. Details will be in the paper soon. Bjustrom informed the board about the PBIS program at West and recognized Amy Thompson who has worked to polish the program.

 

NEW BUSINESS

Personnel: Thomsen moved to approve the resignation of Chad Francis as Assistant Varsity Softball Coach to be able to accept the position of Head Varsity Softball Coach. Roethler seconded. Motion carried. Huberty moved to approve the following contracts: Ben Thomsen-Head Boys & Girls Track Coach (was previously only Girls/1 year only)-Additional $1, 474, Dave Rubis-Assistant Varsity Boys & Girls Track ($3,186), Chad Francis-Head Softball Coach ($4,660), April Buss-Assistant Varsity Softball Coach ($3,186). Seconded by Kibbie. Motion carried.

Board Policies: Policies 501.04-501.12 were reviewed. They will be presented for a second reading in February.

COVID Leave Policy: The previous federal legislation expired December 31, 2020. The district will be receiving ESSER II funds to help pay for any expenses related to COVID. Mr. Hanna is recommending that the district continue the resolution for the district until the end of the school year. Roethler moved to approve the following resolution:

The resolution allowing employees satisfying one of the three standards noted below to be  eligible for two weeks of leave capped at 80 hours paid at the employee's full regular compensation rate expired on 12/31/2020   For a part-time employee it is the number of hours equal to the average number of hours that the employee works over a typical two-week period. Please select the applicable reason and follow the related instructions.

I am unable to work or telework for the following reasons:

___I am quarantined pursuant to Federal, State, or local government order.

___I am quarantined on the advice of a health care provider due to COVID-19   concerns.

___I am experiencing COVID-19 symptoms and seeking a medical diagnosis.

The Emmetsburg Community School District extends the provisions of the expired resolution to those employees who have not previously used the allowable additional 80 hours of COVID leave through the end of the 2020-2021 school year.   If a staff member has previously used the 80 hours of COVID leave, the staff member would then be eligible to use their first Sick Leave, if they run out of Sick Leave they could use then use Personal Leave, and if they exhaust their personal leave, they could then use emergency leave for remaining time.  All leave must be substantiated by our school nurse and/or Palo Alto County Community Public Health when using this additional COVID leave.  

Seconded by Thomsen. Roll call vote: Roethler, Morton, Kibbie, Hoyman, Huberty, Thomsen, Dietrich. Motion carried.

It is vital that staff who are positive or have been exposed to a positive case do not come to work with the possibility of spreading the virus.  Teachers will have the option of teaching from home if applicable.  In such cases no sick leave will be needed.  The District will be able to use ESSER II funds to cover the cost associated with this extension.  

 

ADJOURNMENT: Kibbie moved to adjourn the meeting at 6:07pm. Seconded by Thomsen. Motion carried.

 

______________________________________ ___________________________________

Board President Board Secretary

 

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Special Meeting 

Board of Education

May 11, 2021 Minutes

 

All motions are unanimous unless otherwise noted.

The Board of Education of Emmetsburg Community School District met in a special session on May 11, 2021 at 7:00am. 

 

Present: Jane Hoyman, Kathy Roethler (Zoom), Aaron Dietrich (Zoom)

Scott Kibbie, Val Morton (Zoom), Katy Thomsen

Absent:   Bill Huberty

Also Present:  Darren Hanna, Lisa Chapman (Zoom), Arik Kerr (Zoom), Tracie Christensen, 

Tim Rodemeyer, Tyler Bjustrom, 

 

Jane Hoyman, President, called the session to order at 7:00am, acknowledged the fact of a quorum.

 

Approval of Agenda:   Roethler moved to approve the agenda. Seconded by Morton. Motion carried.

 

PERSONNEL

Resignations

Mr. Hanna thanked all staff for their service.

Morton moved to approve the following resignations:

Jean Carpenter-Cook

Bryan Ruff-Systems Administrator

Stacy Berkland-Para-Educator

Billie Jean Buhrow-Para-Educator

Mike Dunlap-Head Football Coach

Roethler seconded the motion. Motion carried.

 

Thomsen and Morton entered the meeting at 7:03am.

 

Contracts/Letters of Assignment

Dietrich moved to approve the following contracts and/or Letters of Assignment:

Jason Holt-Industrial Technology Teacher-$49,835

Michelle Hatland-Kitchen Help/Temporary Part-Time with ESSER Funding-$10.40/hr

Sandy Chada-Kitchen Help/Temporary Part-Time with ESSER Funding-$10.40/hr

Jenna Wolfe-Basketball Cheer Sponsor-$1,009

Michael DeMaria-HS Science Teacher-$47,257, HS Varsity Baseball Summer 2022-$4,660

Kimberly Link-Elementary Special Education Strat 2/Shared with Catholic School-$48,394

Katie Schmitt-MS 8th Grade Girls Track-$2,268

Scott Higgins-7th Grade Girls Basketball-$1,976

Jadyn Schutjer-MS Softball pending receipt of certification.

 

Morton voiced concern regarding communication to him about the resignations and contracts before hearing about it at the board level. Mr. Hanna thanked Morton and noted that a point will be made to improve that communication. 

 

Kibbie seconded the motion. Motion carried.

 

All contracts/letters of assignment are subject to a clear background check and certification.

 

Kibbie moved to adjourn the meeting at 7:10am. Seconded by Morton. Motion carried.

 

________________________                        ________________________

Board President                                            Board Secretary

EMMETSBURG COMMUNITY SCHOOL DISTRICT

Work Session 

Board of Education

September 2, 2020 Minutes

 

The Board of Education of Emmetsburg Community School District met in a work session on September 2, 2020 at 5:30pm in the HS Library.

 

Present: Jane Hoyman, Bill Huberty, Aaron Dietrich, Kathy Roethler, Val Morton, Katy

Thomsen, Scott Kibbie

Absent:   None

Also Present:  Darren Hanna, Tracie Christensen, Tim Rodemeyer, Lisa Chapman, Julie Dunlap,

Jadyn Schutjer, Kelly Josephson

 

COVID-19 Mitigation Strategies

The goals for the district were reiterated. Administration is doing everything possible to keep our students and staff safe and healthy and in school as well as everything possible for our kids to play and compete. The district has already faced making decisions about positive cases of COVID-19. If a positive case of COVID-19 with a student exists and had been in the school within 48 hours of the positive test, the following protocol will be implemented:

Middle School/High School-With Palo Alto Community Health, contact tracing would be conducted. Those in close contact (within 6 feet for 15 continuous minutes), that person would be quarantined. Remaining students would continue with in-person learning but will require face coverings. Face masks and shields have been ordered and distributed to all students and staff. Students with medical conditions are exempt from the requirement. A medical note will be required.

Grades 3 & 4-Same procedures.

PK-2-Students in the same classroom as the positive case would begin remote learning for a period of 14 days. Students in the remaining classes would continue to learn in person. 

If the positivity rate rises above 10% for a 3 day average:

If after the implementation of the protocols, there are still increases in virus activity, the district will add another level of protocol. The A/B School Week by Family process will be implemented. Face masks would be required.

Final Level of Mitigation Protocol:

This level would only be used if all protocols fail. The Department of Education will allow the district to file a waiver to close a building or the district if the positivity rate in Palo Alto County exceeds 15%.

 

Open Campus

Policy was approved by the board on August 5, 2020 that included changes regarding Open Campus. The current policy states the following requirements must be met for Open Campus: passing grade in all classes, no more than 2 missing assignments, attends school on a regular basis and is on time for class, student must have 3 or less minor discipline/office referrals per quarter and student must have less than 2 major officer referrals for the year. Open campus gives seniors the privilege to leave school grounds during the 9th period Directed Study Hall. The option for juniors to have open campus for 2nd semester was deleted. Students have been unhappy with the changes. Graduation rates for the last 3 years were reported. The graduation rate for 2019 was below the state average.  Emmetsburg CSD dropout rate for 2018-2019 was 4.46%. Tracie Christensen,, HS/MS Principal noted that Emmetsburg needs to do a better job of setting expectations, holding all accountable to those expectations and making our students ready for the future. Christensen reported that 7.2% of graduating seniors had to enroll in remedial classes through a public college/university. Chronic absenteeism is a problem.  16.4% is Emmetsburg’s chronic absenteeism rate. The state average is 12%. Failed high school classes during three years totaled 158. First semester of 2019-2020 included 2,358 missing assignments in high school.  College class numbers were reported. Over a three year period the district incurred over $32,000 for college classes that were failed by the student. Christensen, along with Assistant HS/MS Principal, Tim Rodemeyer, is reviewing procedures in the college course programs to better prepare students. Christensen’s top priority is to create a culture in which teachers can teach and students can learn. She would also like to collaborate with the Building Leadership Team to implement a Tier II MTSS Intervention System to prevent students from falling through the cracks. Administration plans to use the Edify Assessment system to better prepare students and see their growth. Some of the practices that Christensen plans to implement include developing a Portrait of a Graduate, partnering with Iowa Lakes Community College to put together a process that benefits students, put together a team for the STEM Best Grant as well as developing an Apprenticeship Program. 

 

Christensen is open to reviewing data at the end of the first quarter and making possible changes to current processes. The biggest concern is COVID-19. Keeping the students safe is most important. Secondly, absenteeism and grades will be reviewed.

 

The work session ended at 7:20pm. 

 

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Board President                                                                                       Board Secretary