Policy 803.1 DISPOSITION OF OBSOLETE EQUIPMENT

School property, such as equipment, furnishings, or supplies (hereinafter equipment), will be disposed of when it is determined to be of no further use to the school district.  It is the objective of the school district in disposing of the equipment to achieve the best available price or most economical disposal.

Obsolete equipment or property other than real property having a value of no more than $25,000 may be sold or disposed of through the use of an online auction. The online auction will be posted on the district website.

If,however, the sale or disposition of equipment, furnishings or supplies disposed of in this manner will be greater than $25,000, the sale items will be published in a newspaper of general circulation. A public hearing will be held regarding the disposal of the equipment prior to the board's final decision.The board will adopt a resolution announcing the proposed sale or disposition and will publish notice of the time and place of the public hearing and the description of the property will be in the resolution.  Notice of the public hearing will be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date unless otherwise required by law.  Upon completion of the public hearing, the board may dispose of the equipment.

It is the responsibility of the superintendent to make a recommendation to the board regarding the method for disposing of equipment of no further use to the school district.  

NOTE:  The language in the second and third paragraphs reflect Iowa law regarding the sale of personal property.  Boards should add their procedures for disposition of personal property valued at less than $25,000 in the second paragraph.  

Legal Reference:

Iowa Code §§ 24.9; 297.22-.25.

Cross Reference:

704 Revenue

705.1 Purchasing - Bidding

803 Selling and Leasing

 

Approved      12/16/2020              Reviewed      12/16/2020       Revised 1/18/2023

Decisions regarding the lease, sale, or disposal of school district real property are made by the board.  In making its decision the board will consider the needs of the education program and the efficient use of public funds.

Before the board may authorize disposition of real property, by sale, gift or lease for a period of more than one year, a public hearing will be held.  The board will adopt a resolution announcing the proposed sale which will contain notice of the time and place of the public hearing and the description of the property or locally known address.  Notice of the time and place of the public hearing will be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date. Upon completion of the public hearing, the board may authorize disposition of the property in accordance with the proposal reviewed during the public hearing.

The board may market and authorize the sale of any student constructed buildings by any procedure recommended by the superintendent and authorized by the board, and the public hearing requirement contained in this policy will not apply to the sale of student constructed buildings. The public hearing requirement in this policy will also not apply to the lease of school district real property for a period of one year or less or to the lease of a portion of an existing school building for any term. 

If the real property contains less than two acres, is located outside of a city, is not adjacent to a city and was previously used as a schoolhouse site, the property may revert to the owner of the tract from whom the property was taken following the procedures set forth in Iowa Code §§ 297.15-.25.

In the case of a sale or lease of school district real property not being used for the education program, unless otherwise exempted, advertisements for bids will be taken.  If the bids received by the board are deemed inadequate, the board may decline to sell or lease the property and re-advertise.

The board will not enter into an agreement to prohibit the sale of real property to other educational institutions as defined in Iowa Code 297.24. If the board offers to sell real property that includes a building or structure, and an educational institution offers to purchase the real property for a purchase price that represents the highest bid the board received, the board will sell the real property to the other educational institution for such purchase price. 

In the case of the razing of a school district facility, in an amount in excess of the statutory minimum required by law, the board will advertise and take bids or quotes as may be required and defined by Iowa Code 26 for the purpose of awarding the contract for the project.

The superintendent is responsible for coordinating the action necessary for the board to accomplish the lease, sale, or disposal of school district real property. It will also be the responsibility of the superintendent to make a recommendation to the board regarding the use of school district real property not being utilized for the education program.

NOTE:  The language in the second and third paragraph reflect Iowa law regarding the sale of real property. 

 

Legal Reference:           Iowa Code §§ 297.15-.25 (2013).

Cross Reference:           704       Revenue

                                    705.1    Purchasing - Bidding

                                    803       Selling and Leasing

Approved   4/09/01       Reviewed    1/18/23           Revised  9/18/24