(FORM ATTACHED)

The undersigned, hereafter referred to as "organization," states that it shall hold the Emmetsburg School District, hereafter referred to as "district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the organization or the district, and its officers, employees or agents, in the use by the organization of any facilities or equipment owned by the district.  In case any action is brought therefore against the district or any of its officers, employees or agents, the organization shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the organization.

The organization agrees to furnish and maintain during the usage of the facilities or equipment owned by the district such bodily injury and property damage liability insurance as shall protect the organization and the district from claims for damages for personal injury, including accidental death, and from claims for property damages which may arise from the organization’s use of the district's facilities or equipment whether such operations be by the organization or by anyone directly or indirectly employed by the organization.  Such insurance shall include the Emmetsburg School District as an additional named insured in the policy carried by the organization and described above.

The organization shall furnish the district with a certificate of insurance acceptable to the district's insurance carrier before the contract is issued.

Dated at _____________________, Iowa, this ___________ day of ____________________, 20___.

Organization: _____________________________________

Signature:      _____________________________________

Title:               _____________________________________

Address:         _____________________________________         

                       _____________________________________

Emmetsburg CSD

Superintendent Signature:  _____________________________________

Secretary Signature:           _____________________________________

Principal Signature:             _____________________________________

(FORM ALSO ATTACHED)

All requests for the use of facilities by an outside organization wishing to use the buildings after school hours are to be made through the building principal's office.  

1. There shall be no alcoholic liquors or beverages brought to or consumed in the building or on the grounds.

2. Smoking is prohibited in school district facilities.

3. The principal or a qualified responsible employee must be present whenever a building is used for non-school purposes.

4. When a school building is being used, cleaning will be performed by school employees assisted by a committee from the outside group.  Labor for such work will be charged to the group through the fee charged for building use.

5. Custodians assigned to supervise a building for non-school activity may be requested to perform special school jobs if activities of the non-school groups do not require his/her attention.

6. Permission granted to non-school groups to use a building should be made in writing and a copy of the agreement sent to the board secretary.

7. The general policies governing the scheduling and use of Emmetsburg Community School facilities will apply on requests for Sunday use.

However, building administrators may exercise judgment as to the use of school recreational facilities of Sunday use by students and parents.  Availability of adequate supervision of the facilities shall be among those things considered in the administrator’s judgment.

Approved       1/15/96                Reviewed     5/17/23                 Revised     2/15/10   

The Board of Directors directs the Superintendent of Emmetsburg Community Schools to prepare a schedule of fees for the use of school facilities.  This schedule shall be presented to the Board of Directors for this final approval.

The schedule of fees for the use of school facilities shall be reviewed periodically by the board of Directors.  The current fees are: $75 per hour, or 5% of intake revenue, whichever is less, for any profit performance for the use of the auditorium or any gym.

In addition to paying the above fees, each renter must make arrangements with the school district to have adequate janitorial and supervisory services.  Buildings will not be available unless a contract is signed by the renter and the school district well in advance of scheduled usage.

No gratuities shall be paid to Emmetsburg Community School District personnel by organizations using the facilities.  The cost of service personnel furnished by the school will be assessed to the party or parties engaging the use of the facilities.  Such costs will be in line with the schools normal operating costs and will be administered in keeping with the general policies governing the use of school facilities.

Equipment of the Emmetsburg Community School District shall not be loaned outside of the district. In the event that equipment is used by organizations within the unit buildings, appropriate school personnel shall operate or supervise the use of such equipment.  Where a cost is involved, the using organization shall pay the cost. 

Legal Reference:  (Code of Iowa)

Approved       6/25/79                Reviewed     5/17/23                 Revised     5/17/23